Executive Assistant

Title: Executive Assistant

Employee Classification: Executive Assistant

Campus: University of North Texas - Dallas

Division: DAL-Academic Aff & Stdnt Success

SubDivision-Department: DAL-Office of the Provost

Department: DAL-Office of the Provost-500100

Job Location: Dallas

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The Provost Office and Academic Affairs are the core of the University of North Texas at Dallas academic institution. UNT Dallas is home to instructors who combine scholarship and real-world professional experiences in the fields of business, counseling, education, human services, law and more. Our faculty are committed to teaching and each faculty member is accessible to his or her students both inside and outside of the classroom.

Position Overview

The University of North Texas at Dallas invites applications for the position of Executive Assistant. This position is responsible for providing executive, administrative, and analytical support to the Provost and Vice President for Academic Affairs. Responsible for special projects, budgetary activities, correspondence, and calendar maintenance. Coordinates the collection and analysis of data and the preparation of materials for meetings and conferences. Ensures the completion of required reports. Coordinates activities on behalf of the Provost and acts as academic affairs liaison. Identifies issues or problems and researches solutions within specific management areas. Duties reflect substantial variety and complexity. Assignments are broad in nature and usually require creativity and originality. Serves as a resource for others in the resolution of complex problems and issues.

Minimum Qualifications

• Bachelor's degree and five (5) years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Advanced MS Office skills. Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Supervisory skills.

Preferred Qualifications

N/A

Required License/Registration/Certifications

N/A

Job Duties:

• Responsible for providing a broad range of confidential, executive support to the Provost and the Provost's office.
• Budgeting, managing, tracking, and planning and reporting/preparing the annual budget, payroll, purchasing and expenditures for multiple budgets.
• Provide academic unit budget oversight.
• Review and approve ePARS on the Provosts behalf which includes identifying and flagging items that need to be brought to the Provosts attention if a decision is needed.
• Monitor projects to insure that timelines are kept.
• Analyze internal processes and recommend procedural or policy changes to improve operations.
• Draft written correspondence as requested.
• Review all materials coming into the office and coordinate information flow.
• Responsible for creating and obtaining faculty information and maintaining current records.
• Supervise, organize and/or mentor staff.
• Create department Electronic Payroll Action Request (ePARS). -
• Assist and coordinate travel logistics as needed, with Provost, including managing all Concur Requests and Reports.
• Maintain all aspects of the Provost's calendar including meeting and events schedule.
• Perform other duties as assigned.

Work Schedule:

Monday to Friday, 8AM to 5PM

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

N/A

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.