Executive Assistant

Title: Executive Assistant

Employee Classification: Executive Assistant

Campus: University of North Texas

Division: UNT-Provost

Sub Division-Department: UNT-College of Engineering

Department: UNT-Engineering-Dean's Off-130100

Job Location: UNT Discovery Park

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

The College of Engineering (CENG) provides much of the core curriculum for undergraduates and offer bachelors, master's and doctoral degrees. The CENG Dean’s Office works to assist all academic departments in CENG to support the teaching, learning, and research efforts of each unit.

Position Overview

Assists the Dean in carrying out his responsibilities on a daily basis. This position provides confidential administrative and secretarial support including the preparation of correspondence, processing calls and visitors, maintenance of office files, and assistance with meetings, travel preparations, and college operations. Also serves as office manager for the Deans office.

Minimum Qualifications

Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Advanced MS Office skills.
• Knowledge and experience with accounting/budgeting procedures.
• Demonstrated ability to effectively communicate verbally and in writing at an exemplary level.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships with individuals and teams.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

2 Years experience of direct support for an academic unit leadership.

Job Duties

• Oversees administrative operations in the Deans office.
• Personal assistant to the dean maintaining calendar, appointments, correspondence and files.
• Interprets policies and procedures to faculty, staff, and students.
• Develops and maintains organizational and staffing plans.
• Hires, supervises directly or indirectly and evaluates subordinates.
• Provides input and administrative support for proposed programs and operational changes.
• Maintains contact and liaison with other University offices and with administrative officers and executive officers of external agencies.
• Coordinates events, special assignments, and projects.

Physical Requirements

• Communicating with others to exchange information.
• Lifting and Moving objects up to 20 pounds.
• Sedentary work that primarily involves sitting/standing.
• Moving about to accomplish tasks or moving from one worksite to another.
• Repeating motions that may include the wrists, hands and/or fingers. 

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

8:00am - 5:00pm, Monday to Friday

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.