Executive Assistant

Job Description - Executive Assistant (41375)

Job Description

Executive Assistant - 41375

University Staff

Description

Position Details

University of Colorado | Denver

Official Title: Executive Assistant

Working Title: Executive Assistant

FTE: Full-time 1.0 (100%) FTE | Hybrid

Salary Range: $72,000 - $78,000

Position #00001288 - Requisition #41375

Join the University of Colorado Denver

About the University of Colorado Denver

Millions of moments start at CU Denver, a place where innovation, research, and learning meet in the heart of a global city. We're the state's premier public urban research university with more than 100 in-demand, top-ranked bachelor's, master's, and doctoral degree programs. We partner with diverse learners-at any stage of their life and career-for transformative educational experiences. Across seven schools and colleges, our leading faculty inspires and works alongside students to solve complex challenges and produce impactful creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $665 million. To learn more about how CU Denver helps learners meet their moment, visit ucdenver.edu .

The University of Colorado Denver is a leading public urban research university located in the heart of downtown Denver, where academic excellence, innovation and community partnership come together to expand opportunity and strengthen communities. Within this dynamic institution, the School of Education & Human Development is a statewide and national leader in educational quality, access and equity across the lifespan, from birth through higher education. SEHD prepares equity-minded educators, counselors, researchers and leaders who create meaningful change in schools, families and communities across Colorado and beyond. Through innovative academic programs, impactful research and deep community partnerships, the school advances well-being, opportunity and lifelong learning in diverse urban, rural and global communities. The Director of Development will join SEHD at an important moment of opportunity, building philanthropic partnerships that expand student access, elevate faculty and research, and extend the school's impact for generations to come.

Executive Assistant

What you will do:

Provide administrative and technical support to the Vice Chancellor for Advancement under the direction of the Strategic Advisor. Coordinate day-to-day activities of the Office of Advancement, handling a broad range of inquiries and assignments. The position possesses project management skills, effective analytical and problem-solving skills, works well under pressure, and can handle complex and concurrent tasks. The position exercises initiative to achieve goals and objectives, maintains confidentiality and establishes and maintains positive working relationships.

Key Responsibilities:

• Provide executive support to the Vice Chancellor of Advancement and members of the Advancement leadership group.
• Manage Office of Advancement administrative activities/projects.
• Curates and prioritizes lists of key stakeholders for Chancellor engagement, guiding these lists through multiple layers of internal approval processes to ensure value adds for the Chancellor and campus, and collaborating weekly with the Chancellor's support staff to schedule and facilitate strategic donor interactions and initiatives. From start to finish, ensure seamless execution of tracking follow-through on action items, preparing detailed briefings and talking points for each interaction, and advising on the structure and content of events and meetings to maximize engagement and alignment with Advancement, Chancellor, and institutional goals.
• Conduct background & preparation research and compile information for upcoming meetings that include the Vice Chancellor and/or members of the Advancement leadership group.
• Track and follow up on action items from leadership meetings led by the Vice Chancellor for Advancement and/or by the Strategic Advisor
• Manage special projects of strategic importance to the Office of Advancement.
• Manage the Vice Chancellor's and members of the Advancement leadership group's calendars, ensuring that engagements are appropriately and sensitively prioritized and managed.
• Respond in a timely manner to all requests from various sources, both internal and external, for the Vice Chancellor's time.
• Coordinate meetings and events that include Vice Chancellor and/or members of the Advancement leadership group.
• Coordinate departmental agendas, support agenda planning, take notes, and track follow up for meetings that include Vice Chancellor for Advancement.
• Assist with managing expenses, preparing expense reports, reconciliation, and mileage/travel reports for Vice Chancellor for Advancement under the direction of the Executive Director of Finance & Administration.
• Provides back-up office presence when needed.
• Performs all other duties as assigned.

Qualifications you already possess (Minimum Qualifications)

Applicants must meet minimum qualifications at the time of hire.

• Bachelor's degree in business, public administration, communications, marketing, social science, or a related field from an accredited institution.
• 4+ years administrative support experience.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis.

Preferred Qualification to possess (Preferred Qualifications)

• At least three (3) years of experience working in a complex university environment with progressive responsibility.
• Experience with program or project management with ability to effectively lead a team to accomplish critical strategic objectives.
• Experience with Concur, or similar procurement and travel software, CRM database, & Microsoft Suite.

Knowledge, Skills, and Abilities

• Knowledge of, or desire to learn, university policies and procedures, and ability to apply them
• Strong attention to detail and organizational skills
• Demonstrate commitment to providing a high level of responsive, thoughtful, and solutions-oriented service to university leadership, colleagues, donors, volunteers, and external partners.
• Strong communication skills and the ability to work well with a wide audience.
• Exceptional attention to detail and demonstrate ability to consistently produce accurate, complete work while managing multiple concurrent priorities.
• Proficiency with communication, word processing, spreadsheet, presentation, and scheduling software (such as Microsoft Outlook, Teams, Word, Excel, Access, PowerPoint, and Adobe Professional).
• Ability to take dictation.
• Ability to manage executive email inboxes.
• Ability to exercise sound judgment, independently prioritize competing and time-sensitive requests, and recognize when an issue requires escalation.
• Ability to communicate proactively, particularly when priorities change, deadlines may be affected, information is missing or additional clarification is needed.
• Ability to interact and partner positively with students, faculty, staff, administrators, donors, and visitors.
• Ability to establish work priorities and adapt to changing needs.
• Ability to follow through to ensure completion of activities by the deadline established.
• Ability to communicate effectively with all levels of faculty, administration, staff and students in both a written and verbal capacity.
• Ability to manage complex, sensitive, and confidential information.
• Ability to cooperate and support other department staff in order to contribute to a productive work environment.
• Ability to develop office processes as needed.
• Ability to work both individually and as a team with the support staff for the Chancellors and other Associate/Vice Chancellors.

Other Variables

• This position will be expected to be in the office four days out of the week. This individual will be provided a remote work day of their choosing.

Conditions of Employment

• Occasional work during the evening and/or weekends may be required.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at workplaceengagement@ucdenver.edu.

Employment Sponsorship

Please be advised that this position is not eligible now or in the future for visa sponsorship.

Compensation and Benefits

The salary range (or hiring range) for this position has been established at $72,000-$78,000.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation. Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits Total Compensation Calculator: http://www.cu.edu/node/153125

Application Deadline

Applications will be accepted until the position is filled. Preference will be given to complete applications received by Oct 26, 2026, 11:59:00 PM. Those who do not apply by this date may or may not be considered.

Required Application Materials:

To apply, please visit: http://www.cu.edu/cu-careers and attach:

• A cover letter which specifically addresses the job requirements and outlines qualifications.
• A current CV/resume.
• List of three references (we will notify you prior to contacting both on and off-list references).

Questions should be directed to nickolas.chabot-olson@ucdenver.edu.

Background Check Policy

The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment.

Special Instructions to Applicants: Required Application Materials: To apply, please visit: http://www.cu.edu/cu-careers and attach: A cover letter which specifically addresses the job requirements and outlines qualifications. A current CV/resume. List of three references (we will notify you prior to contacting both on and off-list references). Questions should be directed to Nickolas Chabot-Olson, at nickolas.chabot-olson@ucdenver.edu. Application Materials Required: Cover Letter, Resume/CV, List of References Application Materials Instructions: Application Deadline Applications will be accepted until the position is filled. Preference will be given to complete applications received by Oct 26, 2026, 11:59:00 PM. Those who do not apply by this date may or may not be considered.

Job Category

: Professional Support Services

Primary Location

: Denver

Department: U0001 -- Anschutz Med Campus or Denver - 30228 - ADM-CHAN Advancement Denver

Schedule

: Full-time

Posting Date

: Oct 13, 2026

Unposting Date

: Oct 27, 2026, 11:29:00 AM

Posting Contact Name: Nickolas Chabot-Olson

Posting Contact Email: Nickolas.Chabot-Olson@ucdenver.edu

Position Number: 00001288