Executive Assistant-Exec 2

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Job Details

Working Title: Executive Assistant

Job Class: Executive 2

Agency: Cosmetology Board

• Job ID: 96790
• Location: St. Paul
• Telework Eligible: Yes/hybrid
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 10/17/2026
• Closing Date: 10/23/2026
• Hiring Agency/Seniority Unit: Cosmetology Board / Cosmetology Bd-AFSCME
• Division/Unit: Cosmetology Board / Operations
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $26.58 - $36.86 / hourly; $55,499 - $76,963 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Cosmetology Board
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work youll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

The Executive Assistant serves to provide confidential administrative and operational support for the Minnesota Board of Cosmetology's Executive Director, Senior Manager of Operations, and Senior Leadership Team. Reporting to the Senior Manager of Operations, this position serves as a central point of coordination for executive operations while supporting agency operations with administrative, financial, and operational activities. The Executive Assistant exercises sound judgment, discretion, and independent initiative in managing sensitive information, coordinating executive priorities, and ensuring efficient day-to-day agency operations. The position serves as a liaison between agency leadership, staff, external partners, state agencies, and the public, and plays a key role in maintaining effective administrative and financial processes that support the agencys mission. In addition to providing executive support, this position executes financial and administrative functions including preparing financial transactions, monitoring expenditures, reconciling accounts, and supporting budget and operational reporting.

This position is eligible for a hybrid telework arrangement. With a telework agreement, onsite attendance will be required for team members or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy for details.

Qualifications

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

• Experience providing advanced-level administrative and operational support including executive office administration, business operations, organizational procedures, and business communication.
• Knowledge of accounting principles and practices sufficient to analyze, interpret, and prepare financial information, records and reports.
• Skill in word processing sufficient to use software such as Microsoft Office to type and format letters and memos, prepare reports and meeting minutes, dashboards and other executive-level materials.
• Skills in building collaborative working relationships and communicating effectively with internal and external customers.
• Skills in exercising sound judgement, maintaining confidentiality, and handling sensitive information with discretion.
• Ability to analyze and make recommendations to management regarding administrative and financial information.

Preferred Qualifications

• Knowledge of state administrative policies, procurement, records management, and applicable laws and procedures.
• Ability to anticipate administrative and operational needs, coordinate multiple projects simultaneously, and proactively resolve issues.
• Experience interpreting and applying policies, procedures, and financial information to support agency operations.
• Skill in organizing and prioritizing multiple assignments, managing competing deadlines, and maintaining accuracy with minimal supervision.

Additional Requirements

Successful applicants must pass a criminal background check through American DataBank and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant, and each case will be reviewed individually in alignment with fair hiring processes.

Application Details

How to Apply

Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Nella Austin at nella.austin@state.mn.us.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Nella Austin at nella.austin@state.mn.us.

About Cosmetology Board

The Minnesota Board of Cosmetology is a state-wide agency dedicated to protecting the health and safety of Minnesota citizens and visitors by regulating the practice of cosmetology. The Board is comprised of seven board members representing each cosmetology license type and the public. Board staff is comprised of five divisions and more than 25 employees. The Board oversees more than 33,000 practitioners, 5,300 salons, and 35 schools across the state.

Working together to improve the state we love.

What do Minnesotas State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, youll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave

• 12 paid holidays each year

• Low-cost medical, dental, vision, and prescription drug plans

• Fertility care, including IVF

• Diabetes care

• Dental and orthodontic care for adults and children

• 6 weeks paid leave for parents of newborn or newly adopted children

• Pension plan that provides income when you retire (after working at least three years)

• Employer paid life insurance to provide support for your family in the event of death

• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury

• Tax-free expense accounts for health, dental, and dependent care

• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.