Executive Assistant - Executive Assistant I

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Executive Assistant - Executive Assistant I

By / October 2, 2026

• Location: Seattle, Washington
• Type: Contract
• Job #107410

Job Title:

Executive Assistant I

Location:

Seattle, WA

Job Type:

Full-time,1-year, On-Going Contract, W2

Schedule:

Monday - Friday, Onsite

Pay Range:

$25.65 - $29.80 per hour

Visa sponsorship is not available now or in the near future.

Job Description:

Key Responsibilities

• Manage complex executive calendars, scheduling meetings and resolving conflicts effectively.

• Coordinate and prioritize a high volume of requests, ensuring appropriate urgency is applied to tasks and commitments.

• Monitor leadership meetings, priorities, and communications, and act as a proxy when necessary.

• Coordinate domestic and international travel arrangements and prepare detailed itineraries.

• Manage expense reporting and reimbursement processes.

• Track action items, deadlines, and deliverables to ensure timely completion.

• Prepare meeting materials, documentation, and follow-up communications.

• Support special projects and administrative initiatives.

• Maintain confidentiality and professionalism when handling sensitive information.

• Partner with internal and external stakeholders to ensure smooth execution of business activities.

Requirements

• Minimum 5 years of experience supporting senior leaders such as Directors, Vice Presidents, or equivalent executives.

• Demonstrated ability to manage a high volume of tasks and projects with minimal guidance.

• Strong organizational skills with exceptional attention to detail.

• Proven ability to prioritize competing demands and adapt quickly to changing priorities.

• Strong decision-making skills and ability to exercise sound judgment.

• Excellent verbal and written communication skills.

• Ability to maintain discretion and confidentiality when handling sensitive information.

• Professional presence and experience interacting with senior-level stakeholders.

Preferred Qualifications

• Experience supporting executives within a large, fast-paced corporate environment.

• Experience tracking complex deliverables, action items, and executive priorities.

• Ability to anticipate business needs and proactively solve problems.

• Familiarity with Gen AI tools and productivity technologies.

• Experience serving as a trusted partner to executive leadership teams.

Skills

• Executive Calendar Management

• Meeting Coordination & Scheduling

• Business Prioritization

• Travel Coordination

• Expense Management

• Executive Communications

• Action Item Tracking

• Project Coordination

• Microsoft Outlook

• Microsoft Office Suite

• Confidential Information Management

• Stakeholder Management

• Organizational Skills

• Time Management

• Professional Judgment

Education

• Minimum of two years of college coursework required.

• Bachelor's degree preferred.

#LI-LH1 #INDPRO

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