Executive Assistant (Floater)

Function:
Warburg Pincus is a global private equity firm in which they invest large amounts of money in companies to help them grow with the aim to sell stakes later for a profit. The main sectors that they focus on is technology, healthcare, financial services, energy, consumer & industrial businesses globally specifically in North America, Europe, Asia, Latin America and more. They've been around for almost 60 years.

Schedule:
9:00AM-5:00PM ET
OT as required - not guaranteed
Monday through Friday - 5 days on-site

Interview Process:
1 round virtual and 1 round on-site with Halle and team.

Job Responsibilities:

Maintain complex, constantly shifting executive calendars

Prioritize and schedule meetings internally and with external stakeholders

Anticipate conflicts and propose solutions to keep executives on track

Book and manage domestic and international travel (flights, hotels, ground transport)

Prepare detailed travel itineraries and adjust plans on short notice

Monitor and respond to emails or calls on behalf of executives

Draft and format professional business correspondence

Act as a gatekeeper for inbound requests and filter priorities

Prepare materials, briefs, presentations, and agendas for meetings

Take notes or organize follow-ups as needed

Maintain organized electronic and physical files

Process expense reports and reimbursements

Liaise with internal teams, portfolio companies, clients, and vendors

Support special projects and ad hoc tasks as assigned
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Requirements:
Bachelor's Degree required.
4-5 years of experience as an Executive Assistant coming from Private Equity, Asset Management or related field with working capabilities to support various teams.
SAP Concur experience required.
MS Office experience required.