Sincere is looking for an enthusiastic, resourceful Executive Assistant to join our growing team. You're organized, dependable, and someone who gets satisfaction from making things happen. Whether you're coordinating a project, figuring out a last-minute change, or tackling an everyday task, you bring energy, care, and follow-through.
Reporting to our Senior Executive Assistant, you'll help support our Executive Team across a wide variety of Company responsibilities and personal tasks. This is an entry-level opportunity well suited to a recent graduate or someone early in their career. You don't need previous executive assistant experience-we're looking for initiative, good judgment, and a willingness to learn. You'll receive guidance while building your skills and taking on more responsibility along the way.
This role requires 3-4 days per week in person at our office in Framingham, MA, with occasional flexibility based on business and personal needs.
In this role, you will:
- Support our Senior Executive Assistant with day-to-day administrative, business, and personal responsibilities for our Executive Team.
- Assist with planning and setup for Team meetings and travel Summits.
- Support our "Sincere Spirit" team with holiday celebrations and team activities throughout the year.
- Help keep our workplace welcoming, organized, and stocked with office supplies, pantry essentials, and team merchandise.
- Help resolve basic office technology issues and coordinate with vendors when additional support is needed.
- Support additional departments (Finance, Accounting, Operations) as needed, giving unique insight into all facets of the company.
- Learn to anticipate needs, keep track of details, and follow tasks through to completion.
- Help research and book executive and family travel, including flights, accommodations, transportation, and itineraries.
- Handle household tasks and errands as needed, including shopping, returns, donations, appointments, and coordinating deliveries and installations.
- Research service providers, schedule appointments, and follow up with vendors to keep requests moving.
You have:
- A strong work ethic and examples of taking initiative-whether through school, internships, part-time jobs, volunteering, or extracurricular activities.
- A love of lists, organization, and checking things off. You have a system for keeping track of what needs to get done.
- Attention to detail and a willingness to double-check your work.
- Clear, thoughtful communication. You listen closely, take notes, and ask questions when you need clarification.
- A proactive attitude. When you notice something that needs attention, you're ready to help.
- Resourcefulness and curiosity. You enjoy figuring things out and knowing when to ask for support.
- Comfort with everyday technology and an eagerness to learn new tools and systems.
- Openness to feedback and the flexibility to adjust when plans or priorities change.
- Good judgment and an understanding that personal and Company information must be handled with discretion.
- A caring, dependable personality and a great sense of humor. Hey, it's not all about work, you know!
- Reliable transportation and the flexibility to run local errands as needed.
- Comfort working in an environment where personal and professional responsibilities overlap, including occasional interactions with children and pets.