Executive Assistant

Job Title: Executive Assistant

Location (city, state): Gardena, CA

Industry: Real Estate

Pay: $120,000 - $140,000 / year

Benefits: This role is eligible for Medical, Dental, Vision.

About Our Client:

Our client is a fast-growing real estate organization with a strong presence in property management, development, and investment. Known for their entrepreneurial mindset and high-performance culture, they are focused on expanding their portfolio while maintaining operational excellence across their properties. Their leadership team is hands-on, strategic, and driven, creating a fast-paced environment where adaptability and efficiency are essential. This is an exciting opportunity to support key executives who are actively shaping the growth and direction of the company.

Job Description:

The Executive Assistant will provide high-level administrative support to two senior executives in a fast-paced and demanding environment. This role requires someone who is highly organized, proactive, and able to anticipate needs before they arise. The ideal candidate thrives under pressure, can manage competing priorities, and maintains a high level of professionalism and discretion at all times.

Key Responsibilities:

• Manage and coordinate complex calendars for two executives, including meetings, appointments, and travel
• Arrange detailed domestic and international travel, including itineraries and last-minute adjustments
• Act as a gatekeeper by prioritizing incoming communications and requests
• Prepare, edit, and manage correspondence, presentations, and reports
• Coordinate internal and external meetings, including logistics, agendas, and follow-ups
• Handle sensitive and confidential information with discretion
• Support special projects and initiatives on behalf of executive leadership
• Serve as a liaison between executives and internal/external stakeholders
• Anticipate needs and proactively solve problems in a fast-moving environment

Qualifications:

• 5+ years of experience supporting senior-level executives
• Proven ability to manage multiple priorities in a fast-paced environment
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• High level of professionalism and discretion
• Proficiency in Microsoft Office Suite and calendar management tools
• Ability to adapt quickly and remain calm under pressure

Additional Details:

• Highly visible role with direct exposure to executive leadership
• Requires strong problem-solving skills and attention to detail
• Occasional availability outside of standard business hours may be needed
• Ability to work with urgency and shifting priorities is critical

Perks:

• Competitive compensation package
• Opportunity to work closely with executive leadership
• High-impact role within a growing organization

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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