Description Education Through Music, Inc. (ETM) is a nonprofit organization that partners with New York City schools to provide music as a core subject for all children and uses music education as a catalyst to support academic achievement, motivation for school, and self-confidence. ETM is seeking a full-time Executive Assistant to provide direct administrative and organizational support to the CEO and COO, serve as a primary point of coordination for general office operations, and assist with Board administration. This is a high-touch executive support role requiring exceptional organization, sound judgment, patience, adaptability, discretion, follow-through, and the ability to anticipate needs. The Executive Assistant will proactively coordinate scheduling, administrative, logistical, and basic technology needs while managing multiple priorities with professionalism and attention to detail. Responsibilities : CEO Support Provide high-touch executive support to the CEO, proactively anticipating scheduling, administrative, logistical, and basic technology needs and ensuring timely follow-through on priorities and commitments. Manage the CEO’s calendar and schedule meetings. Draft and edit written communications. Prepare PowerPoint presentations, as needed. Create and maintain filing and CEO tracking systems. Manage documents, including printing and organizing materials. Provide additional technology and administrative support as needed. COO & Organizational Support Manage the organizational calendar, including scheduling weekly Directors’ Meetings and monthly Staff Meetings. Assist with the compilation and distribution of meeting minutes and deliverables. Provide document management, calendar, and administrative support as needed. Board Administration Attend and take minutes at Board meetings. Coordinate setup logistics and calendar management for quarterly Board meetings, including tracking and following up on RSVPs. Schedule Board Committee meetings, including RSVP tracking and follow-up. Under the direction of the COO, maintain Board-related administrative documents, including shared folders with agendas, minutes and committee materials; Board contact lists and committee assignments; Conflict of Interest forms; and other materials as needed. General Office Support Set up in-person meetings and coordinate catering for staff meetings and other gatherings. Support front-office operations, including answering and directing general-purpose phone calls, sorting incoming mail, maintaining printed materials, and compiling folders for presentations and interviews. Manage office supply and pantry inventory, including ordering supplies as needed. Greet guests, including ETM teachers, donors, Board members, and consultants. Benefits include : Annual paid time off – sick days, personal days, vacation, floating holidays and holidays Employer-subsidized health insurance and employer-sponsored Health Reimbursement Account Personal Wi-Fi and device-use stipend 403(b) retirement plan Commuter benefits (transit/parking) Available employee-funded benefits, including dental and vision coverage, Flexible Spending Account/Dependent Care Account (FSA/DCA), term life insurance, Aflac, and LegalShield Pay Range : $65,000 – $68,000/year Work Schedule : Hybrid schedule: four days per week in the office, with one optional remote day per week. Compensation details: 65000-68000 Yearly Salary PI8ef573ab62e9-25448-413584845c143e31-5e48-4549-b638-05792d185386