Absolute Recomp is a rapidly growing fitness company focused on delivering exceptional member experiences while building a high-performance team and culture. As we continue to expand, we're looking for talented professionals who thrive in fast-paced environments and enjoy helping leaders operate at their highest level.
Position Summary
Absolute Recomp is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support multiple members of our executive leadership team. This role serves as a trusted partner to leadership, helping manage priorities, coordinate communication, and ensure critical initiatives stay on track.
The ideal candidate is resourceful, adaptable, highly professional, and capable of managing competing priorities while maintaining strict confidentiality. This is an excellent opportunity for someone who enjoys being at the center of business operations and making a meaningful impact on organizational success.
What You'll Do
Executive Support
Manage calendars for multiple executives, including scheduling, prioritization, and conflict resolution
Coordinate travel arrangements, including flights, hotels, transportation, and itineraries
Monitor and assist with executive email management
Prepare meeting agendas and supporting materials
Attend meetings and document detailed notes
Capture and distribute action items and follow-up tasks
Operations & Communication
Serve as a liaison between executives and internal and external stakeholders
Coordinate communication with vendors, partners, clients, and investors
Assist with contract routing, NDAs, and document execution
Track expenses, receipts, and administrative financial documentation
Project & Office Coordination
Track deadlines, projects, and action items across departments
Coordinate company events, team meetings, and off-site gatherings
Manage office vendors, supplies, and facility-related needs
Assist with onboarding logistics for new team members
What We're Looking For
3+ years of experience supporting executives, senior leaders, or operations teams
Experience managing multiple stakeholders and competing priorities
Exceptional written and verbal communication skills
Strong meeting note-taking and follow-up skills
Outstanding organizational and time management abilities
High level of professionalism, discretion, and confidentiality
Ability to anticipate needs and solve problems proactively
Experience in a fast-paced, high-growth environment preferred
Proficiency with Microsoft Office, Teams, Monday.com, and project management tools preferred
Why Join Absolute Recomp?
Opportunity to work directly with executive leadership
High visibility and impact across the organization
Fast-growing company with significant career growth opportunities
Collaborative, entrepreneurial culture
Competitive compensation and benefits package
Numbers & Facts
Location
Grapevine, TX
Job Type
Full-time
Skills
Business Operationsunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Compensation and Benefitsunmatched
Conflict Resolutionunmatched
Dental Insuranceunmatched
Detail Orientedunmatched
Documentationunmatched
Email Management/Administrationunmatched
Entrepreneurshipunmatched
Establish Prioritiesunmatched
Event Managementunmatched
Executive Assistant Skills unmatched
Expense Trackingunmatched
Follow Throughunmatched
Health Insuranceunmatched
Leadershipunmatched
Logisticsunmatched
Meeting Minutesunmatched
Microsoft Officeunmatched
New Drug Applicationunmatched
Onboardingunmatched
Operational Communicationsunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Project Management Softwareunmatched
Project Trackingunmatched
Project/Program Coordinationunmatched
Team Playerunmatched
Time Managementunmatched
Travel Planningunmatched
Vendor/Supplier Managementunmatched
Vision Planunmatched
Writing Skillsunmatched
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