Executive Assistant & GRC Operations Specialist

Title: Executive Administrative Assistant & GRC Operations Specialist

Location: Troy, MI

Contract: 06+ month with possible extension

Schedule: Monday – Fri

Executive Administrative Assistant & GRC Operations Specialist

The Executive Administrative Assistant & GRC Operations Specialist provides administrative and operational support to the Governance, Risk & Compliance (GRC) legal leadership team. This role requires exceptional judgment, discretion, organizational skills, and the ability to manage sensitive and confidential information. This role serves as a trusted partner ensuring efficient operations, coordination of strategic initiatives, governance activities, compliance reporting, and cross-functional collaboration.  This position reports to the Vice President, Chief Employment, Litigation & GRC Counsel.

Executive Support
•    Manage complex calendars, prioritize scheduling requests, and coordinate meetings across executive leadership, external counsel, regulators, auditors, and business stakeholders globally.
•    Coordinate domestic and international travel arrangements, including itineraries, expense reporting, and logistics.
•    Manage logistics for meetings and conferences. 
•    Prepare correspondence, presentations, reports, agendas, and executive communications.
•    Track and manage action items, deliverables, and follow-up activities arising from leadership meetings.
•    Manage executive email review and disposition.
•    Other administrative duties as requested. 

Governance Support
•    Plan and coordinate GRC-led Steering Committees and other cross-functional team meetings.
•    Support preparation of presentations and related materials.
•    Prepare and distribute meeting notices and agendas.
•    Track notes, actions, and follow-up items.

Program Support
•    Support administration of Ethics & Compliance, Privacy and Sustainability programs.
•    Coordinate and monitor projects, milestones, and reporting activities across multiple GRC workstreams to ensure timely completion of key objectives.
•    Assist with the development of SOPs, team reporting and other standard work.
•    Maintain team materials housed in Sharepoint, Teams or other repositories.
•    Coordinate department meetings, off-sites, leadership events, and training programs.
•    Identify opportunities to improve operational efficiency and administrative processes.
•    Track deadlines and deliverables for GRC-led programs.
•    Manage vendor relationships as requested. 

Qualifications
Ÿ    Bachelor’s degree or equivalent experience.
Ÿ    Minimum of 3 years providing executive-level support or equivalent.
Ÿ    Impeccable organization skills and attention to detail.
Ÿ    Exceptional interpersonal skills.
Ÿ    Expert in Microsoft Office with emphasis on PowerPoint and Microsoft Planner. 
Ÿ    Strong project and program management skills.
Ÿ    Technology-forward mindset.
Ÿ    Ability to work 5 days a week in Troy, MI office location.