Executive Assistant - Grocery, Grocery Experience & Quality

You will be able to demonstrate the highest integrity and discretion in handling confidential information, professionalism in dealing with senior professionals inside and outside the company, emotional intelligence, and a good sense of humor. You will possess the ability to complete complex tasks and projects quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround, take effective action in ambiguous situations without having to know the total picture, and show grace under pressure.

You will work autonomously, understand business priorities, manage internal and external deadlines, and anticipate needs proactively. You must be able to work successfully in a team environment and build effective working relationships across four plus different business teams your leader(s) work across.

Key job responsibilities

Calendar & Scheduling

• Manage complex calendars for multiple executives across global time zones, balancing Grocery leadership and business team priorities
• Anticipate calendar-heavy seasons; proactively coordinate with Grocery partners and business EAs to protect critical time blocks
• Provide backup calendaring support for peer EAs within the Grocery EA community

Deliverables & Projects

• Track and drive completion of key deliverables and action items
• End-to-end program management on team-wide initiatives and special projects
• Prepare and review senior executive-level documents, including sensitive Grocery materials
• Prepare and distribute meeting minutes with appropriate handling of confidential content

Events & Team Activities

• Plan and execute team activities: staff meetings, all-teams, off-sites, talent reviews, operational planning, and social events
• Contribute to EA team maintenance (meetings, training, mentoring, onboarding) for both Grocery and supported business teams
• Manage meeting logistics including video/conference calls

Travel & Expenses

• Coordinate domestic and international travel (cost-effective air, hotel, ground transportation with detailed itineraries)
• Manage expense reimbursement, submission, and issue tracking
• Liaison between Grocery leaders and their directs, and between Grocery and business leaders they partner with

Culture & Community

• Contribute to the Grocery EA community through mentorship, knowledge sharing, and professional development
• Embrace continuous learning, including AI tools, to evolve the EA function
• Champion collaborative, inclusive team culture supporting work-life harmony