Executive Assistant - Houston, Tx Our client is seeking a highly organized and proactive Executive Assistant to support senior leadership within its Facilities and Office Operations functions. This position will provide administrative and operational support across facilities, office services, document management, fleet, reprographics, and front-office operations. Responsibilities
Provide administrative and coordination support for departmental projects and initiatives
Track deadlines, deliverables, and action items to keep projects on schedule
Coordinate employee onboarding and offboarding, including workspace assignments, office moves, equipment inventory, and related logistics
Lead weekly coordination meetings with Facilities and IT to ensure onboarding and offboarding tasks are completed
Assist with office lease administration, construction projects, and major office initiatives
Manage department credit card activity and coordinate with Accounting to ensure accurate and timely documentation
Oversee accounts payable activities, including vendor setup, invoice tracking, approvals, and payment submissions
Prepare and edit correspondence, reports, proposals, contracts, forms, memos, and other business documents
Conduct research and analysis as needed to support leadership and departmental initiatives
Proofread and edit documents for accuracy, formatting, spelling, and grammar
Maintain organized electronic files and records
Coordinate meetings, calendars, and travel arrangements for senior leadership
Assist with planning and execution of special events and organizational initiatives
Perform additional administrative and project-related duties as assigned
Qualifications
5+ years of administrative experience, preferably in office services, facilities, or a similar environment
Highly dependable with a strong sense of urgency and follow-through
Ability to work effectively in a team environment while independently managing responsibilities
Strong ability to prioritize and manage multiple projects and deadlines simultaneously
Self-starter who can work independently with limited direction
Strong problem-solving skills and ability to identify and implement effective solutions
Excellent written and verbal communication skills with the ability to interact professionally with executives, employees, clients, and vendors
Advanced proficiency in Microsoft Office Suite
Exceptional attention to detail, organization, spelling, and grammar
Adaptable, teachable, and comfortable learning new systems and processes
Ability to thrive in a growing and changing organization
HOUWC46
#ZR
Numbers & Facts
Location
Houston, TX
Skills
Accountingunmatched
Accounts Payableunmatched
Administrative Skillsunmatched
Analysis Skillsunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Construction Projectsunmatched
Credit Cardsunmatched
Detail Orientedunmatched
Document Managementunmatched
Documentationunmatched
Editingunmatched
Establish Prioritiesunmatched
Executive Assistant Skills unmatched
Facilities Managementunmatched
File Maintenanceunmatched
Follow Throughunmatched
Leadershipunmatched
Leasingunmatched
Logisticsunmatched
Microsoft Officeunmatched
Multitaskingunmatched
Office Equipmentunmatched
Onboardingunmatched
Operational Supportunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Prepare Correspondenceunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Project Scheduleunmatched
Project/Program Managementunmatched
Proofreadingunmatched
Research Skillsunmatched
Team Playerunmatched
Time Managementunmatched
Travel Planningunmatched
Vehicle Fleetsunmatched
Writing Skillsunmatched
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