Location: Galleria Area
Compensation: $85,000
Position Type: Temporary Assignment- Assisting for 2-3 months, could get extended
Start Date: ASAP
Position Overview: We are seeking an experienced, highly organized Executive Assistant to provide high-level administrative support to senior executive leadership. This is an excellent opportunity for a polished professional who thrives in a fast-paced environment and is comfortable managing complex schedules, coordinating travel, and handling confidential matters. The ideal candidate is proactive, resourceful, and able to anticipate executive needs while balancing multiple priorities with professionalism and discretion. Strong communication skills, sound judgment, and the ability to work independently are essential.
Key Responsibilities:- Manage complex executive calendars, coordinate meetings, and proactively resolve scheduling conflicts.
- Arrange domestic and international travel, conference calls, and business engagements.
- Prepare and edit presentations, spreadsheets, reports, correspondence, and meeting materials.
- Coordinate meeting logistics, agendas, and follow-up items.
- Review and process expense reports, reimbursements, invoices, and supply requests.
- Serve as a professional point of contact for executives, employees, clients, visitors, and business partners.
- Handle sensitive and confidential information with the highest level of discretion.
- Assist with special projects, research, and general executive office initiatives.
- Provide occasional guidance and support to other administrative staff.
- Assist with front desk coverage and visitor coordination as needed.
Qualifications:- Bachelor's degree preferred or equivalent combination of education and experience.
- 510 years of experience supporting C-suite executives or senior-level leadership.
- Strong background managing complex calendars, executive travel, and competing priorities.
- Advanced proficiency in Microsoft Office, including PowerPoint and Excel.
- Experience with expense reporting, scheduling systems, and project management tools.
- Exceptional organizational, communication, and time-management skills.
- Ability to anticipate needs, exercise sound judgment, and work independently.
- Demonstrated professionalism and ability to maintain strict confidentiality.
- Financial services or banking industry experience is a plus.
Ideal Candidate:- Polished, professional, and comfortable interacting with senior leadership.
- Highly organized with exceptional attention to detail.
- Proactive and able to stay several steps ahead of executive needs.
- Flexible and adaptable when schedules and priorities change.
- Resourceful, dependable, and confident handling sensitive matters.
Interested? Apply today! We are looking to connect with experienced Executive Assistants who are available for an upcoming temporary assignment.