Executive Assistant

About the job Executive Assistant

Job Description

The Executive Assistant to the Chief Product and Technology Officer (CPTO) provides high-level, confidential administrative support to the office of the CPTO.

Duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with board members.

This position is often privy to confidential information and as such, requires diplomacy and discretion.

Executive Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others, and will rely on experience judgment and independence to plan and accomplish goals.

Primary Responsibilities:

• Handle office tasks, such as generating reports and presentations, setting up for meetings, and reordering supplies.
• Provide real-time scheduling support by booking appointments and preventing conflicts.
• Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screen phone calls and route callers to the appropriate party.
• Transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors. Maintain professional communication via phone and email.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Represent the office of the CPTO
• Manage schedules and handle phone calls
• Process expenses, planning and coordinating meetings
  
  

Skills & Qualifications:

• Excellent organizational skills
• Motivated to learn and grow
• 10+ years of administrative/office experience supporting a C-Suite executive, CTO preferred
• Extremely computer savvy
• Candidate should be smart, motivated, personable, detail oriented and be able to multi-task in a fast-paced environment
• Global experience strongly preferred
• Proficiency in G-Suite strongly preferred
• Strong writing skills
  
  

What happens next?

If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.

Houston, TX