Executive Assistant II

ONSITE POSITION - SHIFT - MON-FRI 7: 30AM - 4PM OR 8AM - 4: 30PM - DURATION - 6 to 12 MONTHS.
The Executive Assistant is a trusted partner to senior executive leaders, providing high-level administrative and operational support in a fast-paced, complex environment. This role requires sound judgement, exceptional organizational skills, and the ability to anticipate executive needs while managing multiple priorities with discretion and professionalism.
The Executive Assistant operates with a high degree of autonomy, supporting executive leaders who engage regularly with internal and external stakeholders at the most senior levels across the organization.
Key Responsibilities
Provide comprehensive, proactive administrative support to senior executives, ensuring efficient day-to-day operations
Manage complex calendars, scheduling internal and external meetings across multiple time zones, with flexibility for urgent and last-minute changes
Coordinate domestic and international travel, including flights, ground transportation, accommodation, visas, and passport renewals
Prepare, edit, and compile executive-level presentations, reports, dashboards, and briefing materials
Support planning and execution of onsite and virtual meetings, including agendas, logistics, catering, and follow-up actions
Act as a key liaison with other Executive Assistants to align schedules, travel plans, and leadership activities
Handle highly confidential and sensitive information with absolute discretion and professionalism
Process and reconcile travel and expense reports using Concur
Screen and manage executive communications, including phone calls, emails, and correspondence, ensuring timely and appropriate responses
Maintain organized electronic and physical filing systems in line with company and compliance standards
Support special projects and initiatives requiring independent judgement, coordination, and follow-through
Ensure office operations run smoothly, including supply management and ad hoc executive support as needed
Skills & Capabilities
Demonstrated ability to work independently with minimal direction while exercising sound judgement
Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint;SharePoint experience preferred. Diligent experience a plus.
Strong written and verbal communication skills, with confidence engaging senior leaders and external partners
Highly organized, detail-oriented, and able to manage competing priorities under pressure
Proactive, solutions-focused mindset with strong anticipation and planning skills
Professional presence, discretion, and ability to navigate a corporate executive environment
Strong interpersonal skills and a collaborative, team-oriented approach
Qualifications & Experience
High school diploma or equivalent required;college degree preferred
Minimum of three years experience supporting senior leaders in an executive assistant role
Experience in a corporate or highly regulated environment preferred, pharmaceutical or life sciences experience a plus
Additional Requirements
Willingness to work extended hours or overtime as business needs require
Ability to handle confidential information with the highest level of integrity
Reliable transportation required