Executive Assistant II

Duties and Responsibilities

• Provide specialized administrative and operational support to senior leadership and assigned functional units, performing complex and non-routine tasks requiring independent judgment and initiative.
• Monitor and coordinate projects, budgets, and financial activities to ensure alignment with organizational objectives and established procedures.
• Collect, analyze, and organize information to support assigned projects, determine appropriate research and analysis methods, and prepare comprehensive reports and executive briefings.
• Prepare detailed reports, presentations, correspondence, and other administrative documents, ensuring accuracy, completeness, and compliance with organizational standards.
• Develop recommendations and propose appropriate courses of action based on project findings, operational needs, and administrative requirements.
• Coordinate and oversee administrative workflows within secretarial and clerical support teams to ensure efficient operations and timely completion of assigned tasks.
• Support project administration activities, including scheduling, tracking milestones, monitoring deliverables, and coordinating follow-up actions.
• Plan and coordinate meetings, conferences, and organizational events, including logistical arrangements, scheduling, preparation of materials, and follow-up activities.
• Assist with office relocation planning and coordination, including logistical arrangements, resource allocation, scheduling, and communication with relevant stakeholders.
• Exercise discretion, professionalism, and tact when handling sensitive information, resolving administrative challenges, and interacting with internal and external stakeholders.
• Identify opportunities to improve administrative processes, enhance workflow efficiency, and support the overall effectiveness of assigned functional units.
• Perform additional administrative, project coordination, and operational duties as assigned.

Minimum Qualifications

• U.S Citizenship
• Secret Security Clearance
• 6 years of experience
• Bachelor’s degree or 10 years of experience
• Demonstrated experience providing specialized administrative and operational support to senior leadership or functional units.
• Experience performing complex, non-routine administrative tasks requiring independent judgment, initiative, discretion, and strong problem-solving skills.
• Proven ability to monitor projects, track financial activities, and support administrative operations within an assigned functional unit.
• Experience collecting, analyzing, and organizing information to prepare detailed reports, executive briefings, and recommendations.
• Demonstrated experience coordinating administrative workflows and providing guidance to clerical and administrative support personnel.
• Strong organizational and project coordination skills, with the ability to manage multiple priorities and meet established deadlines.
• Experience coordinating meetings, events, office relocations, and other administrative projects.
• Excellent written and verbal communication skills, with the ability to interact professionally and effectively with leadership, colleagues, and external stakeholders.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong attention to detail, analytical skills, and ability to handle sensitive information with professionalism and confidentiality.

Preferred Qualifications

• Experience supporting the Department of State or comparable federal agencies

About ATSG

Application Requirements

• All applications must be submitted in .pdf, .doc, or .docx format.
• Applications and resumes for this position are only accepted via electronic submission through ATSG Corporation’s Consolidated Applicant Tracking System (CATS).
• Mailed, emailed, faxed, or hand-delivered applications and resumes will not be accepted.
• The decision to interview an applicant is based solely on the information received for this position from their electronic application and/or resume.