Executive Assistant II

Waste Management

Houston, TX

JOB DETAILS
SKILLS
Administrative Skills, Alternative Energy, Business Services, Calendar Management, Copying Machines, Corporate Policies, Editing, Electricity, Executive Assistant Skills , Federal Laws and Regulations, File Maintenance, Healthcare, High School Diploma, Information/Data Security (InfoSec), Medical Waste, Meeting Minutes, Natural Gas, Office Equipment, Problem Solving Skills, Publications, Record Keeping, Recycling, Request for Information (RFI), Stock Purchase Plans, Sustainability, Technical Presentation, Vehicle Fleets, Waste Management, Waste/Garbage/Recycle Collection, Willing to Travel, Writing Skills
LOCATION
Houston, TX
POSTED
Today
Administrative Assistant

Provides a variety of administrative and secretarial duties in support of an executive of the company (VP or above). Work assignments are complex in nature, and require considerable judgment, tact, creativity, and initiative in order to resolve problems.

Essential Duties and Responsibilities

  • Serves as a liaison between senior executive manager, managers and visitors as required; requests and schedules appointments and meetings and resolves problems requiring in-depth knowledge of company policies and procedures, and projects in progress.
  • Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments.
  • Coordinates data from a variety of sources for inclusion in technical reports and presentations; performs independent research and prepares information for special projects as assigned.
  • Administers the department record keeping system; updates various department records and publications; ensures that department files are maintained in accordance with company policies and procedures; reviews requests for information and determines the appropriateness of release.
  • Interprets and relays company policy information; keeps Senior Vice President informed of any deviation on items requiring personal attention.
  • Drafts confidential correspondence, edits documents, takes and transcribes minutes of meetings, and performs other administrative and secretarial duties.
  • Arranges domestic and international travel.

Qualifications

  • High School Diploma or GED (accredited)
  • 8 years of prior work experience.

Physical Requirements

  • Repetitive Motions
  • Eye/Hand/Foot Coordination
  • Sitting
  • Talking
  • Hearing

Office: This job primarily operates in a professional office environment and routinely requires the use of standard office equipment such as computers, phones, copy machines, etc.

Benefits: At WM, each eligible employee receives a competitive total compensation package including Medical, Dental, Vision, Life Insurance and Short Term Disability. As well as a Stock Purchase Plan, Company match on 401K, and more! Our employees also receive Paid Vacation, Holidays, and Personal Days. Please note that benefits may vary by site.

WM (WM.com) is North America's leading provider of comprehensive environmental solutions. Previously known as Waste Management and based in Houston, Texas, WM is driven by commitments to put people first and achieve success with integrity. The company, through its subsidiaries, provides collection, recycling and disposal services to millions of residential, commercial, industrial, medical and municipal customers throughout the U.S. and Canada. With innovative infrastructure and capabilities in recycling, organics and renewable energy, WM provides environmental solutions to and collaborates with its customers in helping them pursue their sustainability goals. WM has the largest disposal network and collection fleet in North America, is the largest recycler of post‑consumer materials and is a leader in beneficial use of landfill gas, with a growing network of renewable natural gas plants and the most landfill gas‑to‑electricity plants in North America. WM's fleet includes more than 12,000 natural gas trucks – the largest heavy‑duty natural gas truck fleet in the industry in North America. Healthcare Solutions provides collection and disposal services of regulated medical waste, as well as secure information destruction services, in the U.S., Canada and Western Europe. To learn more about WM and the company's sustainability progress and solutions, visit Sustainability.WM.com.

Equal Employment Opportunity

For United States: WM is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.

For Canada: WM is committed to the principle of equal employment for all applicants and employees, without discrimination on the basis of all grounds protected by applicable human rights legislation. Accommodations are available on request for candidates taking part in all aspects of the selection process. Please notify us if you require accommodation.

Real ID

In order to travel by air or access federal property, federal law requires individuals have a REAL ID or an acceptable alternative. This position may require the successful candidate to travel by air for business reasons or service federal property. Accordingly, successful candidates must have, or be willing to obtain, a REAL ID or TSA‑approved alternative.

Job Info

  • Job Identification 2346781
  • Job Category Administrative Support
  • Posting Date 05/06/2026, 08:43 PM
  • Job Schedule Full time
  • Locations 800 CAPITOL ST STE 3000, HOUSTON, TX, 77002, US (Hybrid)

About the Company

W

Waste Management

Waste Management is the largest environmental solutions provider in North America, serving more than 21 million municipal, commercial and industrial customers in the U.S. and Canada. We have invested in developing waste solutions for a changing world. Today, this includes not just disposal and recycling, but personal counseling to help customers achieve their green goals, including zero waste.

Waste Management is North America’s largest residential recycler and a renewable energy provider. We recover the naturally occurring gas inside landfills to generate electricity, called landfill-gas-to-energy. Waste Management’s fleet of natural gas trucks is the largest heavy-duty truck fleet of its kind in North America. With the largest network of recycling facilities, transfer stations and landfills in the industry, our entire business can adapt to meet the needs of every distinct customer segment.

As North America’s leading provider of comprehensive waste management services, our mission is to maximize resource value while minimizing impact in order to further both economic and environmental sustainability for all of our stakeholders.

COMPANY SIZE
10,000 employees or more
INDUSTRY
Other/Not Classified
EMPLOYEE BENEFITS
Paid Sick Days, Prescription Drug Coverage, 401K, Stock Options, Flexible Spending Accounts, Retirement / Pension Plans, Life Insurance
FOUNDED
1968
WEBSITE
https://careers.wm.com/us/en