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Executive Assistant II

TalentBurst

Seattle, WA

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JOB DETAILS
SKILLS
Accounting, Budgeting, Calendar Management, Candidate Screening, Computer Skills, Detail Oriented, Establish Priorities, Event Management, Executive Assistant Skills , High Tech Industry, Leadership, Mentoring, Microsoft Office, Microsoft Outlook, Presentation/Verbal Skills, Process Improvement, Schedule Development, Team Lead/Manager, Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
Seattle, WA
POSTED
1 day ago
Title- Executive Assistant II
Location- Seattle, WA-98109
Duration- 12 months (Possible Extension)
Fully Onsite
Schedule: 9-5. flexible
Overtime Estimate: No OT

Number and Type of Interviews: 2 interviews- one phone screen with HM and a virtual with the leaders they'll support

Job Description
- that this will be an EAII (L5)
- 12 months (with the option to extend or convert given budget and headcount)
- flexible office hours, 9a-5p generally but skewing later for events/HQ1 meetings as needed, but would require 40 hours a week with no option for overtime

Client is seeking a highly motivated and customer obsessed Executive Assistant to support multiple Directors in Accounting. This is an important area for them requiring strong focus and execution. The role will be responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given, monitor/track Director meetings, priorities and emails and act as proxy when necessary, manage extensive domestic and international travel and expenses, organize team events/town halls/etc.

Qualifications:
Successful candidates will possess the ability to complete a high volume of tasks and projects with little to no guidance, have impeccable attention to detail, make smart and timely decisions, and react with appropriate levels of urgency to situations and events that require quick response or turnaround. The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moment's notice. High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required. At least two years of college required, Bachelors degree preferred.
This position requires 5 years of experience supporting senior management, excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools.

Story Behind the Need - Business Group & Key Projects
Backfill.

Team Culture: Here at Client, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences.

Work/Life Balance: Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren't focused on how many hours you spend at work or online. Instead, we're happy to offer a flexible schedule so you can have a more productive and well-balanced life-both in and outside of work.

Mentorship and Career Growth: Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we're building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.

Typical Day in the Role
Option to extend or convert.

Candidate Requirements
Must haves: Will have 5 experience supporting senior leaders. Calendar management for several leaders across several time zones in Outlook. Event Planning Experience. Travel - domestic and international travel booking including visas. Expenses - ideally experience in Concur

Nice to haves:
- Experience leading process improvements
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency

Degree/certification: HS diploma minimum

Leadership Principles: Ownership, Bias for Action and Insist on the Highest Standards

Top 3 must-have hard skills-
1 5 yrs experience w/ multiple leaders with calendar management (several time zones)
2 Event planning
3 Expenses through Concur

Why TalentBurst?
At TalentBurst, we deliver more than talent, we deliver outcomes. We partner with you to move quickly and connect you to opportunities aligned with your skills and long term growth.

Backed by precision, transparency, and results, we connect top talent with leading organizations through trusted partnerships.

We offer competitive compensation and comprehensive benefits, including medical, dental, vision, and retirement options.

TalentBurst is an equal opportunity employer committed to an inclusive and diverse workforce.

About the Company

T

TalentBurst

For over 20 years, TalentBurst Inc. has been an award-winning provider of cutting-edge Workforce Management Solutions. With a strong commitment to staying ahead in the tech landscape, we pioneer innovative approaches to talent acquisition. Our expertise spans Life Sciences, and Healthcare Staffing, Banking, Financial, IT, and Engineering, as well as Global Employer of Record (EOR), Agent of Record (AOR), State, Local Government and Education (SLED), and IC validation/compliance services. Additionally, our division, TalentProcure, leads the industry with offerings such as High Hazard Payroll, Managed Services, and Vendor on Premise (VOP) solutions.

Due to our prioritization of excellent standards, we are Joint Commission Certified and are a certified Minority Business Enterprise (MBE) in the USA and Canada. Supporting over 130 Fortune 500 companies globally, we excel in navigating the landscape of talent acquisition. In a world of constant change, we embrace developing people-centric solutions that address the unique demands of our clients. Stay connected by visiting our website and following us on social media!

 

COMPANY SIZE
5,000 to 9,999 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2002
WEBSITE
http://www.talentburst.com/

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