Job Title: Executive Assistant III
Location: Remote
Duration: 6 month (possibility to extend)
Shift: 1st
Pay rate: $45/hr.w2
Job Description
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to senior leadership. This individual will play a key role in managing day-to-day priorities, coordinating schedules and meetings, preparing communications, and ensuring executives can operate efficiently and stay focused on strategic business priorities.
The ideal candidate is an excellent communicator who can anticipate needs, manage competing priorities, handle confidential information with discretion, and work effectively across all levels of an organization.
Key Responsibilities
- Manage complex executive calendars, including scheduling meetings, resolving conflicts, and coordinating changing priorities.
- Coordinate internal and external meetings, including logistics, agendas, materials, and follow-up items.
- Manage executive email correspondence and communications as appropriate.
- Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
- Prepare presentations, reports, meeting materials, and other executive-level documents.
- Track deadlines, commitments, and action items to ensure appropriate follow-through.
- Process expense reports, invoices, and other administrative documentation.
- Serve as a primary point of contact between executives and internal teams, customers, vendors, and other external stakeholders.
- Support leadership meetings, events, off-sites, and other business activities.
- Handle sensitive and confidential information with a high level of discretion.
- Anticipate executive needs and proactively identify ways to improve organization, communication, and efficiency.
- Partner with other Executive Assistants and administrative professionals across the organization.
Must Haves
- 3 years of experience in an Executive Assistant, Administrative Assistant, or similar professional support role.
- Experience supporting senior-level leaders or executives strongly preferred.
- Strong calendar management, scheduling, and organizational skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong attention to detail and follow-through.
- Sound judgment and ability to handle confidential or sensitive information.
- Proficiency with Client 365, including Outlook, Teams, Word, Excel, and PowerPoint.
- Ability to work independently, anticipate needs, and solve problems proactively.
Ideal Candidate
Someone who is organized, polished, adaptable, trustworthy, and proactive. A strong EA doesn't just manage an executive's calendar. They understand priorities, anticipate potential issues, protect the executive's time, and help keep the broader organization moving efficiently.