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Administrative Jobs in Indianapolis, IN

Executive Assistant

Van Rooy Properties

Indianapolis, IN

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JOB DETAILS
SKILLS
Asset Management, Commercial Real Estate, Communication Skills, Detail Oriented, Establish Priorities, Executive Assistant Skills , Expense Reports, Insurance, Leadership, Legal Documents, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Office Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Property Management, Reporting Skills, Small Business, Time Management, Travel Planning, Writing Skills
LOCATION
Indianapolis, IN
POSTED
1 day ago
Description

Position Overview

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the executives. The ideal candidate will be proactive, an excellent problem solver who excels at communication, organization, and planning, comfortable managing a variety of responsibilities, and has technical prowess.

This role is a good fit if you are the kind of person that enjoys being the person who holds everything together behind the scenes.

Key Responsibilities

• Coordinate internal meetings and agendas for executives

• Handle confidential records and sensitive information with professionalism and discretion

• Assist in owner's personal assets i.e., insurance, deeds, legal documents

• Execute expense reports for executives

• Prepare reports, presentations, and business documents

• Coordinate travel arrangements and itineraries for executives when necessary

• Track key tasks, deadlines, and follow-ups for leadership

• Identify opportunities to improve administrative workflows and efficiency

Requirements

Required Skills and Qualifications

• 3+ years of administrative, executive assistant, or office management experience

• Secondary education or equivalent experience

• Proficiency in Microsoft Office, including Word, Excel, and Outlook

• Excellent written and verbal communication skills

• Strong organization and collaboration

• Ability to prioritize tasks and work independently

• High level of discretion with confidential information

Preferred Skills

• Familiarity with residential housing; market and affordable

• Family trust asset management experience

• Experience working in a small business or property management industry

• RealPage experience

• Attention to detail and time management

About the Company

V

Van Rooy Properties

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