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Administrative Jobs in Boston, MA

Executive Assistant - Investment Management

Daley and Associates

Boston, MA

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JOB DETAILS
SALARY
$85,000–$95,000 Per Year
SKILLS
Administrative Skills, Business Support, Calendar Management, Change Management, Communication Skills, Corporate Policies, Cross-Functional, Detail Oriented, Establish Priorities, Executive Assistant Skills , Expense Reports, Financial Services, Interpersonal Skills, Investment Management, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Professional Services, Record Keeping, Records Management, Schedule Development, Team Player, Time Management, Transportation Planning, Travel Planning, Willing to Travel, Writing Skills
LOCATION
Boston, MA
POSTED
1 day ago
Executive Assistant
We are currently seeking candidates for an Executive Assistant role with a highly successful investment management firm located in Boston, MA. The Executive Assistant will provide high-level administrative support to senior professionals in a fast-paced and collaborative environment. This individual will play a key role in keeping day-to-day business activities running smoothly by managing schedules, coordinating logistics, and supporting a variety of operational and administrative initiatives. The ideal candidate will have 2–5 years of Executive Assistant or administrative support experience and possess exceptional organizational, communication, and prioritization skills.

This is a permanent position paying between $85,000–$95,000 annually (depending on experience).

This role supports a hybrid work model, consisting of 4 days on-site and 1 day remote per week. Candidates must be local to the Greater Boston area and willing to work four days per week onsite in Boston, MA.

Responsibilities:
  • Oversee complex calendars and scheduling needs across multiple priorities while ensuring efficient time management and meeting coordination.
  • Arrange domestic and international travel plans, including transportation, accommodations, and itinerary management.
  • Facilitate internal and external meetings by coordinating logistics, preparing materials, and managing scheduling changes when necessary.
  • Serve as a reliable point of contact for senior team members and business partners, providing responsive and professional administrative support.
  • Process expense reports and maintain administrative records in accordance with company policies and procedures.
  • Anticipate scheduling conflicts and operational needs, proactively identifying solutions in a fast-moving environment.
  • Partner with colleagues across departments to support business initiatives and ensure seamless execution of day-to-day activities.
  • Assist with special projects and other administrative assignments as business needs evolve.
  • Handle confidential and sensitive information with professionalism, sound judgment, and discretion.
  • Provide additional support and cross-functional coverage as needed.
Qualifications:
  • Bachelor's degree preferred.
  • 2–5 years of Executive Assistant, administrative, or related professional support experience.
  • Demonstrated experience managing complex calendars and coordinating travel arrangements for senior-level professionals.
  • Strong organizational skills with the ability to effectively manage multiple priorities and deadlines.
  • Excellent verbal and written communication skills.
  • High level of professionalism, discretion, and attention to detail.
  • Ability to remain adaptable and composed in a fast-paced environment.
  • Strong interpersonal skills and the ability to build productive working relationships across teams.
  • Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
  • Experience supporting professionals within financial services or investment management is a plus but not required.
For immediate consideration, interested and qualified candidates should send their resume to Jackson at jnichols@daleyaa.com

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About the Company

D

Daley and Associates

Daley And Associates, LLC (“DAA”) is a boutique search, executive, and contract staffing firm located in Boston, MA. We specialize in the placement of Accounting, Finance, Information Technology, Legal, Administrative, and Life Sciences professionals at all levels. The firm was founded in 2005 by distinguished executives with over 30+ years of staffing agency experience with the mission to create a different kind of recruiting firm, one that provides a very hands-on, consultative approach to the clients they serve.


Daley And Associates works with some of the most prominent businesses in the greater Boston area. Our clients range from promising start-ups to Fortune 100 companies.

COMPANY SIZE
20 to 49 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2005
WEBSITE
http://daleyaa.com/

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