Responsibilities:
Brasfield & Gorrie is seeking a highly skilled and organized Executive Assistant to provide top-level administrative support for our Investments and Finance leadership team. As the Executive Assistant, you will play a crucial role in managing the day-to-day operations, ensuring the smooth functioning of executive activities, and enhancing the productivity of our leadership.
Responsibilities and Essential Duties Include the Following (other duties may be assigned):
- Support three Investments and Finance leaders with a full range of administrative needs
- Assist with budget planning
- Coordinate activities and provide reports for assigned areas
- Update and distribute various directories and lists on a regular basis
- Manage calendars and appointments for leadership
- Help plan and coordinate meetings, offsites, and events
- Coordinate travel arrangements as needed (airline, car rentals, hotel, etc.)
- Support certain investor relations efforts in an outward-facing capacity
- Build and maintain strong relationships with executives, clients, investors, and other key stakeholders
- Prepare expense reports
- Process invoices
- Greet guests in a professional, friendly, and hospitable manner
- Professionally answer all incoming calls and ensure calls are redirected accurately or requested information provided
Education - Skills - Knowledge - Qualifications & Experience:
- Bachelor’s degree or equivalent work experience preferred
- Minimum of 5 years of administrative experience preferred
- Proficiency in Microsoft Office Suite
- Smartsheet software experience preferred
- Willingness to learn new technology
- Excellent verbal and written communication skills
- Good organizational and time management skills
- Trustworthy and professional
- Exercise good judgment and discernment
- Team player and customer-service oriented mindset
- Ability to handle sensitive/confidential information requiring a high level of discretion; analyze problems and suggest solutions
- Ability to handle multiple projects simultaneously and meet deadlines
- Ability to maintain composure during demanding circumstance
- Strong attention to detail
The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.