Executive Assistant

Position: Executive Assistant 
Location: Iselin, NJ 08830
Duration: 10/26/2026–04/16/2027
Shift: Monday–Friday, 8:30 AM–5:00 PM
Schedule: 40 hours/week, 5 days/week, Onsite
Bill Rate: $23-$26/hr

Requirements

Required Experience

• Minimum 10 years of experience in a related field, including at least 2 years supporting top-level executives; a bachelor’s degree may substitute for some required experience.

• Strong organizational skills, attention to detail, and ability to manage multiple assignments, prioritize tasks, work independently, and handle stressful situations.

• Experience with databases and spreadsheets.

Required Education

• High School Diploma, GED, or equivalent.

Preferred Education

• Associate’s or Bachelor’s degree; a Bachelor’s degree is preferred, but equivalent experience will be considered.

Required Skills

• Strong proficiency in Google Workspace.

• Excellent written, verbal, and interpersonal communication skills.

• Problem-solving, organization, and attention to detail.

• Ability to work independently in a fast-paced environment and manage competing priorities.

• Diplomatic approach and commitment to supporting a culture of philanthropy.

• Ability to collaborate with development teams to maximize performance.

Preferred Experience

• Experience in a corporate environment.

• Experience supporting development teams and contributing to organizational or fundraising initiatives.

Responsibilities

• Schedule appointments, meetings, and conferences using computerized scheduling systems.

• Screen and prioritize calls, transfer calls, record messages, and route communications appropriately.

• Coordinate special projects, prepare memos, transcribe notes, conduct research, and create presentations.

• Generate reports, manage multiple projects, and prepare and monitor invoices and expense reports.

• Prepare and file correspondence, letters, memoranda, and reports.

• Handle sensitive and confidential information.

• Review and distribute mail, order office supplies, maintain inventory, and update departmental manuals and files.

• Assist with compiling and developing the annual budget as needed.

• Manage administrative issues and competing priorities while supporting executive-level responsibilities.