Sign upLog in
JobsJobs in WashingtonJobs in Seattle, WAAdministration Jobs in Seattle, WAAdministrative Jobs in Seattle, WA

Executive Assistant - Johnson Barrow

Ambient Enterprises

Seattle, WA

Apply
JOB DETAILS
SALARY
$80,000–$100,000 Per Year
SKILLS
Administrative Skills, Calendar Management, Communication Skills, Construction Engineering, Corporate Policies, Customer Relationship Management (CRM) Systems, Decision Support, Dental Insurance, Detail Oriented, Establish Priorities, Executive Assistant Skills , Expense Reports, Follow Through, HVAC, Interpersonal Skills, Leadership, Leading Edge Technology, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Operational Audit, Operational Strategy, Operational Support, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Project/Program Coordination, Reimbursement, Sales, Sales Operations, Strategic Planning, Time Management, Training/Teaching, Travel Planning, Vision Plan, Writing Skills
LOCATION
Seattle, WA
POSTED
Today
About UsAt Johnson Barrow, we believe that our strength starts with a passion for excellence. Our 60 years of innovation allows us to be one of the most established and respected HVAC organizations in the Pacific Northwest. We are proud to be on the cutting edge of system technology, which is extremely critical in today's energy conscious market. By continually striving to foster a positive, supportive culture, we not only hold ourselves to the highest standard for our customers but enjoy and take great pride in the work we do!

Position Summary

Johnson Barrow is seeking a highly organized, proactive Executive Assistant to support our Executive Leadership Team This role is essential to the effectiveness of our leadership team and requires exceptional organizational skills, strong communication abilities, and the discretion to manage sensitive information. The Executive Assistant will act as a trusted partner, helping coordinate priorities across sales, operations, and executive leadership in a fast-paced, project-driven commercial HVAC environment.

Key Responsibilities
  • Provide high-level administrative support to the VP of Sales, VP of Operations, and Managing Partner, including complex calendar management, scheduling, and coordination across multiple leaders
  • Manage travel arrangements, itineraries, and expense reporting for assigned executives
  • Prepare, review, and edit correspondence, presentations, reports, and executive-level documents
  • Serve as a key liaison between leadership and internal teams, customers, manufacturers, and external partners
  • Manage and prioritize incoming communications, ensuring timely responses and appropriate escalation
  • Coordinate leadership meetings, sales meetings, and operational reviews, including agenda preparation, note-taking, and follow-up on action items
  • Assist with project coordination related to sales initiatives, operational priorities, and strategic planning efforts
  • Help align schedules and priorities between sales and operations leadership to support efficient decision-making
  • Maintain organized digital and physical filing systems, including contracts and confidential documents
  • Handle sensitive and confidential information with professionalism and discretion
  • Support special projects and provide general administrative support as needed
Qualifications
  • 3+ years of experience as an Executive Assistant or in a senior administrative support role
  • Proven ability to support multiple senior leaders simultaneously
  • Exceptional organizational, time management, and multitasking skills
  • Strong written and verbal communication abilities
  • High level of professionalism, discretion, and confidentiality
  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Teams and CRM systems preferred
  • Ability to work independently, anticipate leadership needs, and proactively solve problems
  • Strong attention to detail and follow-through
Preferred Qualifications
  • Experience supporting leadership in commercial HVAC, construction, engineering, or related industries
  • Familiarity with manufacturers' representative firms or project-based organizations
  • Associate's or Bachelor's degree
Key Competencies
  • Strong judgment and discretion
  • Excellent interpersonal and relationship-building skills
  • Ability to manage shifting priorities in a dynamic environment
  • Proactive, solutions-oriented mindset
  • Calm, professional demeanor under pressure
Compensation: $80,000 - $100,000 annually

This is a full-time, exempt position with competitive compensation based on experience and qualifications, plus eligibility for Johnson Barrow's performance-based bonus program. The company also offers a comprehensive benefits package and reimburses all business travel expenses in accordance with company policy.

Total Rewards

At Johnson Barrow, we believe in recognizing and rewarding the contributions of our employees. Our total rewards package is designed to support your financial success, personal well-being, and professional growth, and includes:
  • Competitive compensation with bonus opportunities tied to individual and company performance
  • Medical, dental, and vision insurance
  • Health savings account (HSA) and flexible spending account (FSA) options
  • Life and disability insurance
  • 401(k) retirement savings plan with company match
  • Paid time off (vacation, sick leave, and holidays)
  • Employee assistance program (EAP)
  • Professional development and training opportunities
  • Tuition reimbursement program
  • Volunteer time and wellness initiatives

EEO Statement

At Johnson Barrow, we believe our strength comes from the diverse experiences, backgrounds, and perspectives of our people. We are committed to creating a workplace where everyone feels respected, valued, and supported to succeed. We welcome applicants of all races, colors, ancestries, national origins, religions, creeds, ages, sexes, genders, gender identities and expressions, sexual orientations, marital or family statuses, pregnancies, physical or mental disabilities, genetic information, veteran or military statuses, and any other characteristics protected by applicable federal, state, provincial, or local laws. Guided by our core values: Helping People Succeed, Building Partnerships for Life, Relentless Customer Service, and a Sense of Urgency, we strive to ensure every team member can contribute fully and thrive.

About the Company

A

Ambient Enterprises

Resume Resources

Free Resume TemplatesFree Resume Builder

Similar Job Searches

Business Administration Jobs in Seattle, WA