Executive Assistant

Lancaster, Massachusetts

1 day ago

Job Description

Executive Assistant

RFK Community Alliance has an exciting opportunity for a full-time exempt position to join our team as Executive Assistant to the President/CEO in Lancaster.

Who We Are
RFK Community Alliance provides high-quality care and support to people and families facing complicated challenges. As a multi-service agency, we offer a wide range of programs serving a variety of needs across all ages, from infants to seniors. We are team players when it comes to caring. We work with the people we serve, their families, schools, and other community partners to develop a network of support. We provide opportunities to build skills and confidence. We nurture strengths, determination, and resilience.

We are seeking a mission-aligned, personable, highly organized, and proactive Executive Assistant to support our President/CEO. This individual will play a key role in helping our leader stay focused, prepared, and connected, while also serving as a welcoming and professional first point of contact for staff, board members, donors, and community partners.

This role requires someone who is detail-oriented, trustworthy, diplomatic, and capable of managing a wide range of responsibilities - from calendar and meeting management to board support and visitor engagement. The ideal candidate will be a clear communicator, comfortable handling sensitive information, and excited to contribute to the overall impact and effectiveness of our organization.

Position Responsibilities

Executive Support

Manage the President/CEO’s calendar, including scheduling meetings, coordinating logistics, and anticipating needs.
Arrange travel, prepare itineraries, and process related expenses.
Draft, proofread, and format documents, presentations, and correspondence with clarity and professionalism.
Monitor and manage incoming communications, flagging priority items and helping ensure timely responses.
Maintain organized and confidential electronic and paper filing systems.
Capture and summarize key decisions and action items from executive-level strategic discussions.

Board and Governance Support

Coordinate logistics for Board of Trustees meetings, including scheduling, material preparation, and follow-up communications.
Assist in the preparation and distribution of board packets and reports.
Track RSVPs and attendance.
Take comprehensive minutes of Board meetings, including committee meetings.
Act as the primary administrative liaison to the Board, maintaining a helpful and professional rapport.

Organizational Presence & Visitor Engagement

Greet and assist visitors, staff members, board members, and donors with warmth and professionalism, creating a welcoming atmosphere.
Support the general upkeep and readiness of the executive office, conference rooms, and reception area.
Maintain inventory of office supplies for the executive team.

Project & Cross-Functional Support

Support special projects and initiatives led by the President/CEO, including planning, scheduling, and tracking progress.
Document the President/CEO’s donor engagement efforts in tracking system, and assist the Organizational Advancement team with data entry, reporting, and special projects.
Support other Executive leaders and collaborate with other administrative and program staff to support organizational operations and events, as needed.

Who You Are

Experience & Skills

5+ years of experience in an executive assistant or senior administrative role, preferably in a nonprofit or mission-driven organization.
Experience supporting executive leadership and/or a Board of Directors/Trustees is strongly preferred.
Outstanding communication and relationship-building abilities.
Exceptional organizational and time-management skills, with the ability to handle multiple priorities and establish efficient systems for executive leadership.
Strong written and verbal communication skills.
Ability to be proactive and anticipate needs within a fast-paced environment.
High level of professionalism, reliability, and sound judgment.
Associate’s or Bachelor’s Degree preferred
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with board portals is a plus.

How We Promote Equity, Cultivate Leaders, and Grow Together

At RFK Community Alliance we’re dedicated to a culture where everyone can show up to work as their full authentic selves. We believe that a diverse and inclusive workplace makes our organization stronger. We care about including diverse perspectives and experiences throughout every level. Which is why we’re committed to honoring, celebrating, and fostering diversity and inclusion on our team, in our clientele, and within our community. We value, respect, and support all types of diversity across all identities including, but not limited to, ethnicity, race, gender, LGBTQIA, age religion, and abilities. We take responsibility for the community we’re creating here at RFK Community Alliance, and we’re here to contribute to the progression of our society to a more inclusive and equitable one.

Why You’ll Love Us
In addition to being a part of a supportive team, we offer amazing employee benefits, including:

Health Insurance
Dental Insurance
Vision Insurance
Generous paid time off
Holiday Pay
Educational Assistance
Employer-paid life insurance
Employer paid Short & Long Term Disability
Retirement Plan with generous employer match
Tuition Reimbursement

To apply for this position please click on Executive Assistant. RFKCA offers a compassionate, inclusive company culture and excellent work environment. RFKCA is deeply committed to the principles of equity, diversity, and inclusiveness. We do not discriminate based on race, color, creed, national origin, religion, age, gender identity, sexual orientation, physical or mental disability. EOE/AA

Numbers & Facts

Location	Lancaster, Massachusetts
Website	https://www.rfkcommunity.org/all-job-opportunities

Skills

Administrative Skillsunmatched
Board Meetingunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Cross-Functionalunmatched
Data Entryunmatched
Detail Orientedunmatched
Diversityunmatched
Documentationunmatched
Documentation Formatunmatched
Establish Prioritiesunmatched
Executive Assistant Skills unmatched
Inventory Managementunmatched
Leadershipunmatched
Life Insuranceunmatched
Logisticsunmatched
Meeting Minutesunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Network Supportunmatched
Nonprofitunmatched
Operational Supportunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Project Trackingunmatched
Proofreadingunmatched
Reimbursementunmatched
Team Playerunmatched
Time Managementunmatched
Travel Planningunmatched
Writing Skillsunmatched

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