Executive Assistant - Leukemia

Executive Assistant - Leukemia

The Executive Administrative Assistant provides comprehensive administrative support within the Leukemia department at MD Anderson Cancer Center. This role supports the Chairman's Office by coordinating complex administrative operations, managing executive calendars and travel, and ensuring accurate, timely communication across faculty, leadership, and external stakeholders. The Executive Administrative Assistant plays a key role in maintaining operational continuity and supporting departmental priorities within a highly specialized clinical and academic environment.

MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. Within the Leukemia department, the Executive Administrative Assistant supports executive leadership whose work directly advances patient care, scientific discovery, and academic excellence. The Executive Administrative Assistant role requires discretion, professionalism, and the ability to manage multiple priorities in a fast-paced, high-visibility setting.

The ideal candidate for the Executive Administrative Assistant role brings extensive experience supporting executive-level leadership, strong organizational and communication skills, and the ability to manage complex calendars, correspondence, and travel arrangements with accuracy and professionalism. A bachelor's degree is preferred, along with demonstrated administrative or secretarial experience in a complex organization and the ability to exercise sound judgment, prioritize competing demands, and maintain confidentiality.

Salary Range: Minimum $53,000 - Midpoint $66,000 - Maximum $79,000

Why Us?

This role directly supports executive leadership within the Leukemia department, enabling critical clinical, research, and academic initiatives that advance MD Anderson's mission. The Executive Administrative Assistant position offers meaningful exposure to senior leadership, opportunities for professional growth, and a work environment that values collaboration, accountability, and work-life balance.

• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Responsibilities

Chair's Office Administrative Operations, Calendar, & Travel

• Coordinate all administrative activities within the Chairman's Office
• Provide administrative and operational support for a complex management component
• Open, review, and distribute all incoming and outgoing email and mail correspondence
• Coordinate the annual faculty evaluation and curriculum vitae process
• Answer phones, relay detailed messages, and place outgoing calls
• Greet, screen, and announce visitors as appropriate
• Establish priorities and deadlines for assigned projects
• Prepare meeting schedules and maintain current-year and long-term executive calendars
• Provide daily printed schedules of appointments
• Arrange airline reservations and hotel accommodations for executive travel

Representation of the Chairman

• Represent the Chairman or Administrative Staff in assigned or appropriate forums
• Provide information on behalf of the executive when appropriate
• Prepare and distribute announcements, agendas, and supporting materials for meetings
• Maintain a professional, courteous, and responsive demeanor
• Demonstrate credibility, discretion, and professionalism in all interactions

Documents, Reports, & Correspondence

• Perform basic word processing and written composition duties
• Complete institutional forms in accordance with standards and policy
• Transcribe recorded communications from Dictaphone or other audio or video sources
• Compose formal and informal correspondence
• Create and format manuscripts, protocols, and audiovisual presentations
• Proofread, format, and compile reports and related documentation

EDUCATION

• Required: High School Diploma or Equivalent
• Preferred: Bachelor's Degree

WORK EXPERIENCE

• Required: Six years Administrative/secretarial experience supporting a leadership/executive level position or Two years Required experience with Bachelor's degree.

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

• Requisition ID: 180372
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Days
• Minimum Salary: US Dollar (USD) 53,000
• Midpoint Salary: US Dollar (USD) 66,000
• Maximum Salary : US Dollar (USD) 79,000
• FLSA: non-exempt and eligible for overtime pay
• Fund Type: Hard
• Work Location: Hybrid Onsite/Remote
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No

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