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Administrative Jobs in California

Executive Assistant

Corvia Consulting

Los Angeles, CA

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JOB DETAILS
SKILLS
Administrative Skills, Adobe Acrobat, Alliance/Partner Marketing, Attorney, Billing, Calendar Management, Communication Skills, Consulting, Detail Oriented, Document Management, Establish Priorities, Executive Assistant Skills , High School Diploma, Interpersonal Skills, Legal, Legal Documents, Legal Support Skills, Litigation, Logistics, Microsoft Office, Microsoft Outlook, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Proofreading, Team Player, Telephone Skills, Time Management, Willing to Travel, Writing Skills
LOCATION
Los Angeles, CA
POSTED
Today
Job Description
Executive Assistant (3-5 Years Law Firm Experience)

Location: Los Angeles, CA

About Us

We are a legal consulting and recruiting company that partners with leading law firms across the United States to connect them with exceptional legal talent. One of our clients, a well-established and growing law firm in Los Angeles, California, is seeking an experienced Personal Assistant / Legal Secretary with 3-5 years of law firm experience to support attorneys in a fast-paced litigation practice.

This is an excellent opportunity for a highly organized professional who thrives in a dynamic legal environment and enjoys providing high-level administrative and litigation support.

Position Overview

The Personal Assistant / Legal Secretary will provide comprehensive administrative and legal support to attorneys while managing day-to-day office responsibilities. The ideal candidate has extensive experience in a law firm setting, is proficient with state and federal court filings, and is comfortable managing multiple priorities while maintaining exceptional attention to detail.

Key Responsibilities

  • Provide administrative and executive support to attorneys.
  • Prepare, proofread, and format legal correspondence, pleadings, and other legal documents.
  • Prepare and electronically file documents in state and federal courts.
  • Maintain attorney calendars and coordinate meetings, hearings, depositions, and appointments.
  • Schedule meetings and manage attorney travel and logistics as needed.
  • Prepare, organize, and maintain trial notebooks, exhibits, and case files.
  • Coordinate trial preparation and assist attorneys before and during trial.
  • Manage incoming calls, emails, and client communications professionally.
  • Organize and maintain physical and electronic client files.
  • Monitor deadlines and ensure timely completion of assigned tasks.
  • Communicate with clients, opposing counsel, court personnel, and vendors.
  • Perform additional administrative and secretarial duties as assigned.
Required Qualifications
  • High school diploma or equivalent; associate's or bachelor's degree preferred.
  • 3-5 years of experience as a Legal Secretary, Legal Assistant, Executive Assistant, or Personal Assistant in a law firm.
  • Experience with state and federal court filings.
  • Experience preparing trial notebooks and supporting trial preparation.
  • Strong calendar management and meeting scheduling experience.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with exceptional attention to detail.
  • Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
  • Proficiency with Microsoft Office Suite, Adobe Acrobat, Outlook, and legal document management systems.
Preferred Qualifications
  • Experience supporting litigation attorneys.
  • Familiarity with legal billing and time entry software.
  • Experience coordinating depositions, mediations, and court appearances.
  • Knowledge of California court rules and filing procedures.
Core Competencies

Successful candidates will possess:
  • Strong organizational and multitasking abilities.
  • Exceptional attention to detail.
  • Professional communication and interpersonal skills.
  • Ability to maintain confidentiality and exercise discretion.
  • Excellent time management and problem-solving skills.
  • Ability to work independently and collaboratively.
  • Commitment to providing outstanding administrative support.
Why Join Our Client?
  • Competitive compensation based on experience.
  • Comprehensive benefits package.
  • Opportunity to work with a respected and growing Los Angeles law firm.
  • Professional development and long-term career growth.
  • Collaborative and supportive team culture.
  • Opportunity to support experienced attorneys on sophisticated litigation matters.

If you are an experienced Personal Assistant / Legal Secretary with 3-5 years of law firm experience and expertise in state and federal court filings, trial preparation, and attorney support, we encourage you to apply.

About the Company

C

Corvia Consulting

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