Executive Assistant
New York
Real Estate

Executive Assistant Leasing

Commercial Real Estate

Location: Midtown Manhattan 59th Street / Lexington Avenue
Schedule: Full-time, Monday Friday, in office
Compensation: Up to $100,000 annually, depending on experience

The Opportunity

A prominent commercial real estate organization is seeking an experienced Executive Assistant / Leasing Administrative Professional to support the Head of Leasing and the Leasing Team.

The successful candidate must have previous commercial real estate experience, ideally supporting leasing executives, brokers, asset managers, or a commercial leasing department.

This individual will serve as an important administrative and organizational resource for the leasing team and should be comfortable working in a fast-paced environment involving tenants, brokers, property information, lease transactions, proposals, and senior executives.

Responsibilities

• Provide high-level executive support to the Head of Leasing.

• Provide administrative and organizational support to the broader leasing team.

• Manage calendars, meetings, appointments, conference calls, and scheduling.

• Coordinate meetings with tenants, brokers, ownership, attorneys, property management teams, and other stakeholders.

• Assist in preparing leasing proposals, presentations, reports, correspondence, and marketing materials.

• Maintain leasing files, tenant information, deal documentation, and property-related records.

• Assist with tracking active leasing opportunities, proposals, negotiations, approvals, and executed transactions.

• Coordinate documentation between leasing, legal, property management, accounting, and other internal departments.

• Help maintain prospect, tenant, broker, and deal information.

• Prepare reports and materials for leasing meetings and senior management.

• Coordinate tours, meetings, presentations, and other leasing activities.

• Prepare expense reports and handle travel or meeting arrangements when needed.

• Assist with special projects and administrative responsibilities for the leasing department.

Qualifications

• Prior commercial real estate experience is required.

• Previous experience supporting a commercial real estate leasing department, Head of Leasing, senior leasing executive, broker, landlord, owner/operator, or developer strongly preferred.

• Familiarity with commercial leasing terminology and the leasing transaction process.

• Experience working with lease proposals, LOIs, tenant information, leasing reports, or transaction documentation is highly desirable.

• Excellent Microsoft Outlook, Word, Excel, and PowerPoint skills.

• Strong organizational and time-management abilities.

• Excellent written and verbal communication skills.

• Ability to interact professionally with executives, tenants, brokers, attorneys, and other senior-level contacts.

• Exceptional attention to detail.

• Ability to prioritize multiple assignments in a deadline-driven environment.

• Professional, polished, responsive, and highly dependable.

Compensation & Schedule

• Base salary up to $100,000, depending on experience.

• Full-time position.

• 5 days per week in office.

• Midtown Manhattan 59th Street / Lexington Avenue area.

This position is ideal for an experienced commercial real estate administrative professional who understands the leasing process and enjoys supporting a highly active leasing team.