Pius XI Catholic High School is a private coeducational high school centrally located on
Milwaukee's west side. Founded by the Pallottine Fathers and School Sisters of St. Francis over 95
years ago, the school has a storied history and compelling mission. With nearly 30,000 alumni,
Pius XI attracts students from throughout the Milwaukee metropolitan area and currently serves
675 students. The school boasts a robust curriculum, including outstanding STEM and Arts
programming. Known for its welcoming and nurturing environment, Pius XI strives to inspire each
student to grow into the confident, capable, compassionate child of God that only they can be.
Our Mission: Pius XI Catholic High School exists to prepare a diverse community of students to
achieve their unique and highest potential. Guided by our Franciscan values of dignity, peace, and
respect, we nurture students to excel academically, develop moral courage, and live lives of faith
and service.
Job Summary
The Executive Assistant works closely with the President, Principal and Director of Finance to
ensure the school operates efficiently and effectively in pursuit of Pius XI's mission. The Executive
Assistant oversees important operational and administrative responsibilities that will require a
thorough knowledge of the School's policies, procedures and operations. This important role
interfaces regularly with key Pius XI community stakeholders including the Board of Directors,
public and private officials, donors, parents and students. The Executive Assistant helps manage
the calendars of the President, Principal and Director of Finance. The position reports directly to
the President.
Duties and Responsibilities
Act as a liaison with the Board of Directors by scheduling and arranging for Board of
Directors and Committee meetings; prepare detailed minutes for Board of Director
meetings and certain Committee meetings; prepare Powerpoint presentations and meeting
materials for Board of Director meetings
Facilitate the efficient use of the President, Principal and Director of Finance's time by
managing a complex calendar of appointments, meetings, donor visits, School activities,
social engagements and travel
Serve as the School's Safe Environment Coordinator
Coordinate all activities associated with the School's annual Baccalaureate Mass and
Graduation Ceremony
Oversee the School's transportation program for students and parking program for staff
Coordinate the preparation of the annual Board of Counselors report
Receive, route and timely respond to incoming communications and determine the
appropriate office, department or school contact for proper resolution
Provide information for reports and records through research, data compilation and
organizing and presenting the information in useable and understandable formats
Support student information including, immunization records, honor roll mailing, and the
Parent/Student Handbook
Serve as backup to the School's front office when needed
Manage the School's internal and external (website) calendars, and update lobby tv graphics
Assist Principal with the preparation and delivery of the weekly staff newsletter
Assist President, Principal and Director of Finance with special projects and other duties as
directed