Executive Assistant

Our client, an investment firm located in Midtown West, is seeking a Temporary-to-Permanent Executive Assistant who is also comfortable taking on general office coordination responsibilities. They are looking for someone to start as soon as possible. This is a hybrid position, with four days onsite and one day working remotely. Hours are 9:00 AM to 6:00 PM, with flexibility to be responsive after hours as needed. Compensation is up to $100K, depending on experience.

Responsibilities:

• Calendar management and scheduling
• Proactively review calendars and help maximize the executives' time
• Book reservations
• Coordinate travel while remaining mindful of different time zones
• Provide administrative support to Colin, Tom, and Jeff
• Assist with potential project management needs
• Handle general office duties
• Schedule visitors and coordinate with security
• Maintain office snacks and supplies
• Assist with dishwasher and general office upkeep
• Support basic office functionality
• Provide administrative coverage for the NYC office head and Managing Directors

Qualifications:

• 5+ years of relevant administrative experience
• Experience managing busy calendars and scheduling
• Strong organizational skills with the ability to support three busy executives
• Proactive approach and ability to anticipate needs
• Comfortable coordinating travel across different time zones
• Able to adapt to frequently changing schedules
• Comfortable remaining responsive after hours when needed, including when executives are traveling
• Willingness to assist with both executive support and general office responsibilities

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)