Executive Assistant

Description

About Alvarez & MarsalAlvarez & Marsal (A&M) is a global consulting firm with entrepreneurial, action and results-oriented professionals. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work-guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity-are why our people love working at A&M.

The TeamThe Executive Assistant will serve as the primary administrative "quarterback" for assigned Managing Directors (MDs), ensuring proactive, high-quality execution of executive support, complex scheduling, account team coordination, Salesforce hygiene, and practice calendar management. The Executive Assistant (EA) partners closely with the Senior Executive Assistant (SEA) and delegates to/oversees the Administrative Assistant (AA) to deliver against service levels and operational standards.

This position is primarily in-office with remote flexibility (one day per week).

How you will contribute:Executive Support

• Calendar management (sequence internal/external commitments, resolve conflicts, protect focus time)
• Travel arrangements
• Timesheet and expense report review for policy compliance and accuracy

Meeting Operations

• Pre-read and presentation compilation and on-schedule delivery (internal / external meetings)
• Onsite meeting coordination

Business Development & Proposal Support

• Internal / external business development meeting scheduling and coordination (invites, agendas, materials, and logistics)
• Salesforce entry updates and maintenance
• Proposal administrative form(s) coordination with AA and Contracts Office
• Signature approval and coordination with Contracts Office
• White glove review of executive-ready pitches and proposals for printing
• Proposal debrief meeting scheduling and notes posting to Salesforce
• Sales Reporting for MD-led Contract Vehicles

Event Management

• Conference and team-building planning and execution
• Vendor management (contracts, SLAs, reconciliation, and closeout)

Collaboration and Communication

• Alignment on standards, Administrative SOPs, and SLA adherence
• Contribution to continuous improvement initiatives
• Clear tasking, work product review, and feedback to AA
• Coverage planning with AA for absences / peaks
• Early risk, delay, or conflict escalation with mitigation options

Travel Required:

• Limited travel may be required to AM office sites or events as required and approved by Senior Executive Assistant

Skills:

• Exceptional time management, prioritization, and organization skills
• Excellent verbal and written communication skills
• High integrity, professionalism, and ability to handle sensitive information with discretion and professionalism
• Strong attention to detail and ability to multitask in a fast-paced environment
• Strong writing and note-taking for professional and concise minutes and summaries
• Results-oriented mindset, with a focus on delivering high-quality outcomes and exceeding internal customer expectations
• Ability to manage multiple priorities in a fast-paced environment under tight deadlines
• Expertise in event planning and coordination
• Familiarity with onboarding and offboarding processes
• Advanced Outlook calendar orchestration; complex schedule triage
• Microsoft Office: Excel (reconciliations/reporting), PowerPoint (executive-ready materials), Word, Teams (collaboration)
• Expense/finance systems (Concur, SAP); CRM literacy (Salesforce read-only/report pulling)
• Event logistics expertise (budgeting, contracts, vendor SLAs, hybrid/virtual execution)
• Security and compliance awareness: PII handling, access controls, secure sharing

Qualifications:

• Bachelor's degree in business administration, management, or related field
• 5-7+ years of relevant experience, 2-3+ years supporting multiple senior executives
• Experience coordinating cross-functional account teams and maintaining CRM data, preferred
• Consulting or public sector experience preferred

The above description is intended to outline the general responsibilities and qualifications for the position. Specific duties and requirements may vary based on firm and practice focus areas, and client and internal customer needs.

Your journey at A&M
We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person's unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.

We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals.

Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings' fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages at rates determined periodically as well as a 401(k) retirement savings plan. Provided the eligibility requirements are met, employees will also receive an annual discretionary contribution to their 401(k) retirement savings plan from Alvarez & Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type. Clickhere for more information regarding A&M's benefits programs.

Thesalaryrange is $90,000 - $100,000annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. Please ask your recruiter for details.