Executive Assistant

At-a-Glance:
Join a global financial institution as an Executive Assistant working onsite.

Position Type:

• Contract
• Onsite

Required:

• Experience in financial services.
• Minimum of 3 years of experience in an Executive or Administrative Assistant role.
• High school diploma or GED is required; Bachelor's degree preferred.
• Ability to multitask in a fast-paced environment.
• Experience in calendar management.
• Adaptable team player.
• Good problem-solving ability.
• Strong working experience with Microsoft Word, Excel, and PowerPoint, including table creation, mail merges, and basic formatting.
• Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar).
• Effective interpersonal skills and excellent telephone etiquette.
• Tact and good judgment in confidential situations and proven experience interacting with senior management.

Responsibilities:

• Perform an array of administrative functions requiring confidentiality, initiative, and sound judgment for the executive and their team.
• Provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
• Interact with staff at all levels in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism.
• Develop relationships in a highly matrixed organization and handle administrative and executive support-related tasks with minimal supervision.
• Adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.

If your background aligns with what we’re looking for, you may receive a call from Ava, our virtual recruiter, for a brief screening conversation. Ava will ask a few questions about your experience and interest in the opportunity.


#LI-VK1
#HbM6349