Executive Assistant

Location: New York, NY
Duration: 7-Month Contract
Pay Rate: $30/hour (W2)
Schedule: Hybrid – On-site Monday through Thursday

Job Description

We are seeking an experienced Executive Assistant to support a North American institutional sales and consultant relations team within a leading global financial services organization. This role will provide administrative support to sales professionals, analysts, associates, and senior management, helping ensure smooth day-to-day operations in a fast-paced environment.

The ideal candidate is highly organized, proactive, adaptable, and comfortable managing competing priorities, executive calendars, travel arrangements, and expense-related processes.

Responsibilities

• Manage complex domestic and international travel arrangements, including flights, hotels, and ground transportation.

• Coordinate calendar management and provide executive assistant coverage as needed.

• Support urgent, ad hoc requests from senior management and assist with administrative projects.

• Provide backup coverage for other administrative assistants during planned or unplanned absences.

• Process event and conference (EnC) approvals accurately and efficiently.

• Manage expense reporting and related administrative tasks using Concur.

• Prioritize multiple assignments and meet deadlines in a fast-paced environment.

• Collaborate with analysts, associates, sales professionals, and other administrative team members.

Qualifications

• Previous experience as an Executive Assistant or in a similar administrative support role.

• Strong experience with Microsoft Office, particularly Outlook.

• Hands-on experience with Concur for expense management.

• Experience coordinating domestic and international business travel; client travel experience preferred.

• Excellent organizational, communication, and interpersonal skills.

• Strong time management and prioritization abilities.

• Ability to handle sensitive requests with professionalism and discretion.

• Self-starter with a proactive approach and the ability to adapt to changing priorities.

• Strong teamwork skills and the ability to work effectively with professionals at all levels.