Executive Assistant

LOCAL CANDIDATES ONLY

Job description:

Application Infrastructure (AI) strives to maximize the business application developers, productivity by centrally providing the core development lifecycle tools, core reusable software libraries and middleware, thus minimizing duplicative efforts across silos. We focus on the lifecycle into production and provide tooling to monitor systems, applications, hosts, logs and infrastructure inventory. We also manage numerous strategic priorities across Technology. 

This role is to provide efficient and effective executive support across those efforts for our NY team, while interfacing across the global team. Calendar oversight, event management (team meetings, retreats, industry events, conferences), travel coordination, expense report organization / tracking and space management are all required, with the opportunity to get involved in strategic initiatives across the broader team and division.

The ability to interact with staff at all levels, with a high level of professionalism in a fast paced environment, while remaining flexible, proactive, resourceful, and efficient is crucial to this role. You should demonstrate experience in developing relationships across organizations as well as experience in handling the administrative and executive support related tasks with minimal supervision. 

You will need to adapt procedures, processes, and techniques to ensure the completion of assignments in line with the department's activities and goals.

Qualifications: 

- Hardworking, efficient, organized, detail oriented and proactive- Effective communication and interpersonal skills (both written and verbal)

- Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel), Excel, and PowerPoint; SharePoint is a plus

- Exceptional writing, editing, and proofreading 

skills

- Ability to learn new systems and understand procedural requirements- Experience in supporting senior executive(s) and/or team(s)

- Excellent time-management skills- Ability to work in a fast-paced, evolving environment

- The ideal candidate is: - A detail-oriented self-starter who exhibits sound judgement with the ability to prioritize and make decisions

- Energetic and eager to tackle new projects and ideas

- A team-player capable of cultivating productive and collaborative working relationships across the Firm- Adaptable and has ability to multitask