Executive Assistant

A prestigious law firm is seeking a highly skilled Executive Assistant to provide full administrative and billing support to the Managing Partner, assigned attorneys, and key management personnel. This is a great opportunity for a proactive professional who thrives in a fast-paced legal environment and enjoys supporting senior leadership.

What You’ll Do:

• Manage attorneys’ calendars, emails, and communications, including handling sensitive and urgent matters.

• Oversee billing for assigned Partners, from prebill review to sending invoices and ensuring compliance with firm/client deadlines.

• Draft complex correspondence and documents, anticipate attorney needs, and follow through on delegated projects.

• Assist with administrative, clerical, and marketing tasks, including client seminars and events.

• Support attorneys in managing priorities, rescheduling commitments, and ensuring workflow efficiency.

• Provide coverage to other attorneys/secretaries as needed and assist in training junior staff.

What You’ll Bring:

• 8+ years of senior legal secretary experience in a law firm.

• Exceptional organizational skills, attention to detail, and the ability to multitask in a high-pressure environment.

• Proficiency in Microsoft 365, Outlook, Excel, Word, PowerPoint, Intapp Open, Chrome River, and billing systems (Time, Aderant, or Elite).

• Strong judgment, professionalism, and ability to handle confidential information.

• Excellent communication, interpersonal skills, and ability to anticipate needs.

• Typing speed of 55+ WPM and experience formatting complex legal documents.