Executive Assistant

Do you have previous experience providing executive or senior-level administrative support?

Are you proactive, highly organized, and comfortable managing schedules, Board-related priorities, and confidential information?

We are currently in search of an Executive Assistant for a Classical Music Education Nonprofit. The position is based on the Upper West Side of Manhattan. This is a temporary-to-permanent full-time position.

ORGANIZATION TYPE: Classical Music Education Nonprofit

LOCATION: Upper West Side, Manhattan

POSITION TITLE: Executive Assistant

SCHEDULE: Full Time Monday - Friday; 1 day in person and remaining days remote. Schedule and days can be flexible and developed around the Executive's needs.

DURATION: Temporary-to-Permanent

HOURLY RATE: $23.00 - $26.00

Is This Your Dream Job? This role is ideal for a proactive Executive Assistant who enjoys working closely with senior leadership and helping bring structure to a growing organization. The Executive Assistant will provide direct support to the Executive, manage complex scheduling, coordinate Board and committee logistics, assist with donor correspondence, and support administrative work related to construction and office relocation projects. The ideal candidate is organized, analytical, resourceful, an excellent communicator, and comfortable handling sensitive information with discretion.

Our Ideal Candidate:

• Previous Executive Assistant or senior-level administrative support experience
• Strong organization, scheduling, communication, and writing skills
• Proactive, resourceful, and comfortable managing competing priorities
• Strong discretion and ability to handle confidential information
• Basic Excel and data organization skills
• Experience with major donors or donor communications strongly preferred
• Nonprofit or arts experience preferred
• Analytical mindset and ability to work independently

How You Will Spend Your Day:

Executive Support

• Provide administrative support to the ED, including scheduling, correspondence, and

project coordination.

• Provide strategic support to the ED and others to help define priorities, monitor progress,

and advance strategic goals.

• Assist with, and serve as a catalyst for, special projects such as design and construction

initiatives, campaign-related projects, office relocation, and team-building efforts.

• Liaise between the ED and other senior staff, consultants, vendors, and stakeholders, as

needed.

• Assist with special events as needed.

• Draft, proofread, and manage correspondence on behalf of the ED, including donor

communications, with close attention to tone, accuracy, and timeliness.

• Assist with budget planning and expense reconciliation.

Board Support (interim)

• Prepare and distribute meeting materials, coordinate logistics, record minutes, and

maintain Board records.

• Support Board committee meetings, including scheduling, preparing materials,

maintaining records, and tracking follow-up items.

• Attend and help organize board-related events.

• Maintain confidentiality and professionalism in all communications and recordkeeping.

• Maintain current Board member contact information, terms, and committee assignments.

• Coordinate Board member participation in organization's concerts and events, visits to camp, and

fundraising galas.

• Support Board recruitment and onboarding, including preparing background materials for

prospective members.

We’d love to hear from you.

If this sounds like the job for you, we would love to help make that happen. Please apply using the link below.

For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.