Executive Assistant

Position Title: Executive Assistant

Position Type: Regular - Full-Time

Requisition ID: 45177

In every role, McCainers are ambitious, curious, and passionate about creating exceptional work experiences - together. With a customer-first mindset, we make doing business with McCain easy.

About the role.

We are seeking a highly organized, proactive, and experienced Executive Assistant to provide direct support to the Chief Innovation & Marketing Officer (CIMO), based in Oakbrook, Illinois. Reporting to the CIMO, this role serves as a trusted partner, ensuring priorities, commitments, and day-to-day operations are managed effectively within a fast-paced global organization. The Executive Assistant will play a critical role in maximizing executive effectiveness through exceptional calendar management, travel coordination, stakeholder engagement, and leadership team support. The role may also provide support to an additional senior executive as needed.

What you'll be doing.

• Manage a highly complex and dynamic executive calendar, prioritizing meetings and commitments in alignment with business objectives.
• Coordinate meetings across multiple functions, geographies, and time zones while proactively resolving scheduling conflicts.
• Prepare the CIMO for meetings and key engagements by coordinating agendas, materials, and background information.
• Serve as a primary point of contact between the CIMO and internal and external stakeholders.
• Coordinate complex domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
• Anticipate and adapt to changing travel schedules and business priorities.
• Organize and support leadership meetings, offsites, town halls, and other high-profile events.
• Process expense reports and administrative documentation accurately and efficiently.
• Support the effective operation of the Innovation & Marketing Leadership Team by coordinating meetings, logistics, and follow-up activities.
• Track key actions, commitments, and deliverables to ensure timely execution.
• Partner with Executive Assistants, senior leaders, and stakeholders across the organization to facilitate communication and coordination.
• Support onboarding activities and logistics for senior leaders and key visitors.
• Manage confidential and sensitive information with the highest level of discretion and professionalism.
• Identify opportunities to improve efficiency, executive effectiveness, and team processes.
• Provide executive support to an additional senior leader, as required.

What you'll need to be successful.

• Significant experience providing executive support to senior leaders in a complex, fast-paced organization.
• Demonstrated success managing highly complex calendars, international travel arrangements, and executive-level meetings.
• Exceptional organizational, planning, and prioritization skills with the ability to manage multiple competing demands.
• Strong interpersonal and communication skills, with confidence engaging stakeholders at all levels of the organization.
• Proven ability to exercise sound judgment, discretion, and professionalism when handling confidential information.
• Proactive, solutions-oriented mindset with the ability to anticipate needs and work independently.
• Strong attention to detail and commitment to high-quality execution.
• Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel.
• Experience working within a global organization and coordinating across multiple time zones strongly preferred.
• Experience utilizing AI-enabled tools and technologies is considered an asset.

About the team.

The Executive Assistant will be part of the Global Innovation & Marketing organization, providing direct support to the Chief Innovation & Marketing Officer and contributing to the effectiveness of the broader leadership team. This role works closely with senior leaders, Executive Assistants, and cross-functional stakeholders across multiple regions and functions to ensure seamless coordination, communication, and execution of key business priorities.

About McCain.

Click Here to learn more about McCain and how we provide opportunities to make an impact that matters.

Leadership principles.

At McCain, our leadership principles guide how we engage with customers, collaborate as a team, and achieve success. We focus on understanding customer needs, driving innovation, empowering people, and taking ownership to clear obstacles and deliver results.

AI & Digital Capabilities.

At McCain, AI and digital capabilities are part of how we work and innovate. We value curiosity toward emerging technologies and the thoughtful, responsible use of AI-enabled tools to improve outcomes as part of our future-ready culture.

The McCain experience.

We are McCain. This statement is a testament to our collective strength and our individual value. Your contributions play a vital role in our success. Our winning culture is rooted in authenticity and trust, empowering us to bring out the best in one another. Here, you'll find opportunities to learn, grow, and thrive. Join us and experience why we're better together.

Our purpose is grounded in building meaningful relationships. We're big believers in the power of working together in person. It helps us stay connected, collaborate more effectively, and grow as a team. At the same time, we recognize the importance of flexibility. Most office-based roles follow a hybrid model, with the option to work remotely two days a week. There may be exceptions depending on the role and location, so we encourage you to speak with your recruiter for more details.

Compensation Package: $52,600.00 - $70,200.00 . USD annually

The above reflects the target compensation range for the position at the time of posting. Hiring compensation will be determined based on experience, skill set, education and training, and other organizational needs. This posting is for an existing vacancy.

Benefits: At McCain, we're on a mission to create a winning culture that puts employee safety and well-being at the heart of what we do, every day. We understand and appreciate that each person's needs are unique and ensure our benefits & well-being programs reflect that. Employees are eligible for the following benefits: health coverage (medical, dental, vision, prescription drug), retirement savings benefits, and leave support including medical, family and bereavement. Well-being programs include vacation and holidays, company-supported volunteering time, and mental health resources. Coverages are aligned with applicable law and can vary by work level, location, and nature of the role. Additional benefit detail available during the application process.

Your well-being matters to us, and we're here to provide you with the necessary resources to support you in being your best self at work - and at home.

McCain Foods is an equal opportunity employer. As a global family-owned company, we strive to be the employer of choice in the diverse communities around the world in which we live and work. We recognize that inclusion drives our creativity, resilience, and success and makes our business stronger. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, veteran status, disability, or any other protected characteristic under applicable law.

McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms), please let us know and we will work with you to find appropriate solutions.

Your privacy is important to us. By submitting personal data or information to us, you agree this will be handled in accordance with McCain's Global Privacy Policy and Global Employee Privacy Policy, as applicable. McCain leverages AI in the hiring process, though all final decisions are made by humans. You can understand our approach to AI and how your personal information is being handled here.

Job Family: General & Administration

Location(s): US - United States of America : Illinois : Oakbrook Terrace || US - United States of America : Illinois : Chicago || US - United States of America : Illinois : Lisle

Company: McCain Foods USA, Inc.