Executive Assistant / Office Manager

A stable, well-established Houston-area real estate company is seeking an Executive Assistant / Office Manager to support the President across a broad range of executive, administrative, office management, travel, and personal support functions. The ideal candidate is exceptionally organized, discreet, and proactive — someone who sees what needs doing and does it with polish and good judgment. This is a career-level position for a professional looking for a long-term home with a company that genuinely takes care of its people.

Salary + Additional Benefits:

• $75,000–$90,000
• Competitive discretionary bonus based on performance
• Medical Insurance (100% employer paid for the employee)
• Life Insurance
• 401K
• 14 days vacation and 8 sick days

Location: Houston, TX
Type of Position: Direct Hire

Responsibilities:
Executive & Administrative Support

• Manage the President's calendar, communications, and correspondence; prepare meeting materials and follow-up action items.
• Screen and handle all incoming calls, emails, and mail — including the company's main inbox — with professionalism and good judgment.
• Maintain and organize the President's professional and personal files, both physical and digital.
• Reconcile corporate card charges and submit purchase orders in Yardi.
• Manage permanent files and coordinate annual archiving of records.

Office & Facilities Management

• Oversee day-to-day operations of the executive suite — supplies, kitchen, mail, FedEx, and vendor relationships.
• Serve as the primary contact for IT, phone systems, copier, and postage equipment.
• Coordinate all suite repairs and maintenance; ensure the office is always well-stocked and running smoothly.
• Arrange catering and meal orders for meetings and company functions; provide front-desk reception support as needed.

Travel Coordination

• Plan and manage all corporate and personal travel — flights, hotels, ground transportation, and dining.
• Coordinate conference logistics including ICSC attendance, booth setup, hosted dinners, and name badges.
• Prepare detailed itineraries and handle changes or disruptions efficiently.

Personal & Family Support

• Manage the President's personal files, insurance policies (auto, home, and additional properties), and vehicle registrations.
• Handle personal errands, bank runs, and other personal tasks as needed.
• Provide occasional administrative and logistical support to additional family members as requested.

Human Resources Support

• Maintain personnel files and coordinate new employee onboarding — IT setup, office access, and welcome materials.
• Process new lease documentation and route to appropriate team members.

Requirements:

• Bachelor's degree preferred
• 5+ years in an executive assistant, office manager, or senior administrative role; real estate experience a plus
• Familiarity with Yardi or similar property management software is an advantage
• Exceptionally organized, discreet, and proactive with a high level of personal accountability
• Polished communicator with proficiency in Microsoft Office and standard office technology
• Demonstrated ability to manage competing priorities with calm and efficiency
• Looking for a long-term professional home

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.

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