Executive Assistant-Office Manager

Irvine based Real Estate Investment and Property Management firm is looking for a hardworking, self-motivated individual to join our team as the Executive Assistant to the President and CEO and Office Manager at our Irvine Corporate Headquarters. This is an IN OFFICE role.

Key Responsibilities
Executive Assistant
Company event and meeting planning and management
Travel coordination and related bookings/reservations
Light calendaring for CEO and President
Prepare correspondence on CEO and Presidentâ€s behalf to employees, vendors, clients, etc.
Corporate event planning
Organizing and binding of important transactional documents
Act as liaison between employees and the CEO and/or President on office personnel issues and company policies
Coordinate office phone coverage
Monthly reconciliation of company credit card statement
Prepare monthly expense reimbursements for executives
Help maintain company website using Weebly.com
Track leasing documents for CEO and Presidentâ€s signatures
Help maintain leasing file folders â€" hard copies and electronic
Attend weekly management team meetings

Office Manager:
Manage office equipment, troubleshoot, order supplies, maintain contracts and relationships with vendors
Order & restock office and kitchen supplies as needed
Prepare packages using FedEx
Attend monthly IT meetings

Qualifications
Intermediate to MASTER level REQUIRED on Microsoft Excel, Word and Outlook
Excellent organizational, motivational and leadership skills
Excellent verbal and written communication skills
Extremely organized
Impeccable time management skills
Ability to prioritize workflow and deadlines
Self-starter with the ability to work independently with a team player attitude
Trustworthy
Reliable
Punctual
Strict attention to detail

This position pays $75K annually

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.