Executive Assistant Office Manager

Location: Mead, Colorado — in office

Schedule: Full-time

Reports to: CEO and Founder and President and Founder

About Ziggi’s Coffee

At Ziggi’s Coffee, our mission is to bring a little joy to every day. Since opening our first coffee shop in downtown Longmont in 2004, we’ve grown into a franchise with more than 120 locations. We’re passionate about handcrafted beverages, great service, and the communities we serve.

We’re looking for an organized, resourceful, and people-oriented Executive Assistant / Office Manager to support our founders and help keep our headquarters running smoothly. This role is a great fit for someone who enjoys variety, takes initiative, and can manage competing priorities with a positive attitude.

What you’ll do

Executive and administrative support

· Manage calendars, schedule meetings, coordinate travel, and prepare materials for the CEO and President.

· Assist with executive communications, follow-up, appointments, and other administrative needs.

· Support the team with invoices, receipts, mail, shipping, company records, and other administrative tasks.

Office management

· Oversee the day-to-day operation and appearance of headquarters, keeping the office organized, stocked, and welcoming.

· Coordinate office supplies, vendors, building maintenance, security, and facility services.

· Greet visitors and serve as a helpful point of contact for employees, vendors, and guests.

· Assist with company vehicles, office technology, and employee workspace needs.

Events and franchise support

· Coordinate logistics for team meetings, lunches, headquarters events, Discovery Days, and franchisee visits.

· Support larger company events and franchise conferences as needed.

· Manage inquiries and bookings for the Ziggi’s beverage trailer, including client communication, event agreements, deposits, and the event calendar.

· Share confirmed trailer event details with the team responsible for staffing and operations.

Experience and qualifications

· 3–5 years of experience in administrative support, executive assistance, office management, or a similar role.

· Experience managing calendars, scheduling meetings, and coordinating travel for leaders.

· Experience coordinating office needs, vendors, events, or multiple projects at once.

· Proficiency in Microsoft Outlook, Teams, Word, and Excel, with the ability to learn new systems.

· Familiarity with QuickBooks, Monday.com, or similar tools is a plus.

· Event booking, customer service, or hospitality experience is a plus, particularly for coordinating beverage trailer events.

· A high school diploma or equivalent is required; additional education or training is a plus.

Skills and qualities

· Highly organized: Keeps track of details and deadlines across many different responsibilities.

· Proactive and resourceful: Anticipates needs, finds solutions, and follows through without constant direction.

· Strong judgment: Knows what can be handled independently and when to involve leadership.

· Clear communicator: Writes professional emails, communicates well in person, and follows up when needed.

· Adaptable: Can shift priorities throughout the day while keeping important work on track.

· Trustworthy and discreet: Handles confidential business, employee, and personal information appropriately.

· Warm and approachable: Makes employees, franchisees, and visitors feel welcome.

Compensation and benefits

Pay range: $21-24 hourly

Benefits include health insurance, a 401(k) retirement plan, paid time off, Colorado paid sick leave, and Colorado FAMLI paid family and medical leave. You’ll also enjoy free Ziggi’s coffee, team activities, and the opportunity to work closely with our founders and leadership team.

Ziggi’s Coffee is an equal opportunity employer. Applicants who need a reasonable accommodation during the hiring process may request one.

Ziggi’s Coffee is a leading specialty coffee shop and drive-thru franchise dedicated to serving only the finest roasted coffee, uniquely handcrafted drinks, and amazing breakfast, lunch and snack options. Founded in 2004, the Colorado-based company is on a mission to elevate the standard of service within the coffee shop industry. From specializing in a variety of great-tasting menu items to providing fast and friendly service, the Ziggi’s Coffee brand is focused on creating a positive experience that is faster, more authentic, and convenient for the demand of consumers seeking higher-quality coffee and food options on the go. In addition to its distinctive menu and superior service, Ziggi’s Coffee is also committed to making a positive difference in the local communities it serves.
With several locations open nationwide, and additional units in development, Ziggi’s Coffee is positioned to quickly grow its presence in a variety of communities across the U.S.

Salary

$21.00 - $24.00 per hour

Benefits

Paid time off, Health insurance, 401(k), Employee discount

Job Type

Full time