Executive Assistant

Executive Assistant

Salary

$30.86 - $46.53 Hourly

Location

710 South 17th Street, Omaha, NE, NE

Job Type

Full Time

Job Number

10342

Department

Corrections

Division

ADMINISTRATION

Opening Date

10/09/2026

Closing Date

10/21/2026 4:30 PM Central

• Description
• Benefits
• Questions

The Position

TYPING TEST REQUIRED: Your application will NOT be considered unless you take the typing test - CLICK HERE to take the typing test now.

(NOTE): The first and last name you enter on the typing test and this application must be exactly the same. DO NOT PLACE A SPACE AFTER THE LAST LETTER IN YOUR FIRST OR LAST NAME ON THE TYPING TEST. If the names are NOT an exact match (including upper and lowercase letters), your typing test score will not be uploaded into your application accurately, as it is completed through an automated process.

TYPING TESTS ARE VALID FOR SIX MONTHS.

Incumbent works under the direction of the Director of Corrections or designee, providing high-level administrative, organizational and strategic support functions for the Director and Deputy Director, serving as a gatekeeper and liaison, and coordinating activities for the Department of Corrections.

Essential Functions

• Serve as a primary point of contact, screening calls, managing information flow, proactively resolving conflicts, and protecting Director's and Deputy Director's time.
• Establish and maintain effective work relationships with clients, supervisors, County employees, elected officials, attorneys, law enforcement, judges, other agencies, and the public.
• Comply with Civil Service Rules, collective bargaining agreements, County policies, department policies and laws to create a cooperative, safe, respectful and quality work environment.
• Organize internal/external meetings, preparing materials, attending meetings, taking minutes and tracking post-meeting action items.
• Advise employees regarding leave benefits (e.g., FMLA, ADA, Donated Leave).
• Assist with the leave/accommodation request process (e.g., FMLA, light duty, IOD, ADA), coordinating with HR and payroll and assisting with the completion of required paperwork and supporting documentation.
• Draft (e.g., letters, memorandums, resolutions, emails, reports) and other correspondence.
• Manage calendars and schedules, set up meetings, and coordinate agendas.
• Compile, prepare and maintain various records and reports(e.g., Board of Commissioners, contracts).
• Facilitate inmate marriage requests.
• Coordinate and organize internal job postings, specialty position postings and promotional applications.
• Assist with arranging/coordinating details and travel logistics (e.g., flights, accommodations, ground transportation).
• Coordinate meetings and participate in the Awards committee organizing recognition events.
• Track expenses, prepare reports, submit invoices and provide updates.Receive, sort and distribute department mail/correspondence.
• Create data visualizations and presentations.
• Maintain organized filing systems, databases, and manage sensitive or confidential documents with discretion (e.g., correspondence, reports, records, employee personnel and medical records).
• Assist with collecting and completing accreditation standards and audit information.
• Process supply requisitions/purchase orders, ensuring adequate office supply inventory and coordinating equipment work orders.
• Coordinate and complete special projects.
• Provide administrative support to other staff.
• Maintain job knowledge and skills (e.g., research, meetings, webinars, seminars, conferences, continuing education).
• Safely operate a motor vehicle when required to travel on County business.
• Report to work at assigned location with regular, consistent attendance.
• Perform other duties as assigned and directed.

Education and Work Experience and Other Requirements

• High school graduation or equivalent required. *
• Bachelor's degree preferred.
• Five (5) years of administrative or related experience required. *
• Five (5) years of MSOffice experience required.
• Work experience in a Correctional and/or 24/7/365 setting preferred.
• Keyboard 50 net words per minute required.
• Valid driver's license and own transportation upon hire and maintained throughout employment required.
• Completion of a pre-employment criminal record check and conditional offer drug screen required.
• *Equivalent combination of education and work experience may be substituted for requirements on a year-for-year basis.

Physical Requirements & Working Conditions

• The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Work is generally performed in an office setting within a locked correctional facility. Noise level is usually moderate. Work hours are typically standard day-shift hours; however, schedule may vary (e.g., days, shifts, weekends, overtime/extra hours, emergency call-in). Work may be stressful when dealing with time constraints, multiple/changing priorities, limited resources and uncooperative/irate individuals.
• Work requires some physical activity, including extended periods of sitting, frequent walking, standing, reaching and occasional balancing, kneeling, bending, carrying, grasping, pulling, pushing, stooping, and squatting. Work also requires the ability to frequently lift/carry objects weighing up to 20 pounds and occasionally up to 30 pounds.
• Required sensory abilities include vision, hearing and touch. Visual abilities, correctable to normal ranges, include close, distance and color vision, depth perception, and the ability to adjust focus. Communication abilities include the ability to talk and hear within normal ranges. Incumbent must possess the hand-eye coordination and manual dexterity necessary to operate computers and other equipment.

Douglas County is an EOE - Disability/Veterans

Douglas County offers a comprehensive benefit package including:

• Insurance including health, dental, vision, and life
• Pension
• Sick Leave
• Vacation Leave
• 13 Holidays
• Flex Spending Accounts
• Deferred Income plans (457 plan)
• EAP
• Health Savings Accounts

01

TYPING TEST REQUIRED: Your application will NOT be considered complete unless you take the typing test. If you havent taken the typing test, go back to the job posting and click on the link. I UNDERSTAND THAT the first and last name I enter on the typing test and this application MUST BE EXACTLY THE SAME. DO NOT PLACE A SPACE AFTER THE LAST LETTER IN YOUR FIRST OR LAST NAME ON THE TYPING TEST. If the names are NOT an EXACT MATCH (including upper and lowercase letters), your typing test score will NOT be uploaded into your application accurately, as it is an automated process. I UNDERSTAND that the typing test may reflect that I passed, but the determination of passing is based upon the typing speed requirement stated in the job posting and not the result provided by the typing website provider. NOTE: Typing Tests are valid for six (6) months. I understand this requirement and have completed my typing test.

• Yes
• No

02

What is the highest level of education you have completed?

• Less than high school diploma/GED
• High school diploma/GED
• 1 year of college
• 2 years of college
• 3 or more years of college
• Bachelors Degree

03

How many years of administrative or related experience do you have?

• Less than one year
• One year
• Two years
• Three years
• Four years
• Five years
• Six or more years

04

Do you have at least five (5) years of MSOffice experience?

• Yes
• No

05

You must possess a valid drivers license and own mode of transportation at the time of hire and throughout employment. Do you understand this condition of employment?

• Yes
• No

06

Describe your work experience in a Correctional and/or 24/7/365 setting.

07

Are you able to successfully perform the Essential Functions of the job with or without reasonable accommodation?

• Yes
• No

08

Are you able to meet the Physical Requirements and Working Conditions of this position with or without reasonable accommodation?

• Yes
• No

09

As outlined in the Prison Rape Elimination Act of 2003 The Douglas County Department of Corrections shall ask all applicants and employees who may have contact with inmates directly about previous misconduct described in paragraph (a) of this section in written applications or interviews for hiring or promotions and in any interviews or written self-evaluations conducted as part of reviews of current employees the following questions. 115.17 (a) The agency shall not hire or promote anyone who may have contact with inmates, and shall not enlist the services of any contractor who may have contact with inmates, who-- (1) Has engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution (as defined in 42 U.S.C. 1997); (2) Has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or (3) Has been civilly or administratively adjudicated to have engaged in the activity described in paragraph (a)(2) of this section. Have you ever engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution? (If yes, explain)

10

Have you ever been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse? (If yes, explain)

11

Have you ever been civilly or administratively adjudicated for engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse? (If yes, explain)

12

If you answer yes to claiming Veterans Preference, you must attach to your application, before submission, a copy of your DD214 including page 4 identifying your character of service (and IF disabled, verification of disability from the VA), OR if you are a spouse of a 100% disabled veteran, you must attach a copy of your spouses DD214, showing character of service, a copy of the veterans disability verification from the Department of Veterans Affairs demonstrating a 100% permanent disability rating, and proof of marriage to the veteran; OR if you are a spouse of an active service member, you must attach a copy of your spouses active service orders and proof of marriage to the active service member. I understand this requirement that documents must be attached.

• Yes
• No
• I am not claiming Veterans Preference

13

Have you ever been convicted of a violation of any criminal statute whether felony or misdemeanor, or do you currently have a charge pending for any felony, misdemeanor, or other criminal offense excluding minor traffic violations? NOTE: Applicants are not obligated to disclose a sealed juvenile record of arrest, custody, complaint, disposition, diversion, adjudication, or sentence.

• Yes
• No

14

If you answered "yes", please list offense(s) and date(s) of occurrence(s). NOTE: A conviction record is not an automatic bar to employment. Each case is considered in relation to the position applied for.

15

Are you able to work day shifts Monday through Friday?

• Yes
• No

16

The pay range salary for this position is $30.86 to $46.53 per hour. Is this acceptable to you?

• Yes
• No

Required Question

Employer Douglas County (NE)

Address 1819 Farnam Street, Suite 505

Omaha, Nebraska, 68183

Phone 402-444-6188

Website http://hr.douglascounty-ne.gov/employment