Executive Assistant

This role will be supporting the Finance and R&D leadership team, this role sits at the heart of how the organization runs. As an Executive Assistant, you'll be the connective tissue between senior leaders and the broader business — keeping things moving, organized, and running smoothly. If you thrive on solving problems before they happen and love bringing order to complexity, this is a rare opportunity to do it alongside some of the sharpest minds in tech. This is a hybrid role based in Palo Alto, requiring a minimum of 3 days per week onsite in the office.

Key Responsibilities:

• Provide dedicated executive support to the Finance and R&D leaders, managing the full complexity that comes with supporting a senior finance leadership team
• Partner with the executive team to support elements of high-visibility, cross-functional projects that touch every corner of the business
• Own complex calendars across your leadership team — scheduling meetings, resolving conflicts, anticipating priorities, and ensuring your leaders are always where they need to be
• Prepare, edit, and manage communication, and correspondences on behalf of leadership, and serve as the first point of contact for internal and external stakeholders
• Plan and execute team meetings, offsites, and events — handling everything from logistics and agendas to note-taking and follow-through
• Track action items, drive accountability, and identify opportunities to improve how the team operates
• Handle sensitive and confidential information with care and sound judgment at all times
• Coordinate domestic and international travel, including itineraries, logistics, and expense reporting

About You:

• 3+ years of experience as an Executive Assistant supporting C-suite or senior leadership in a fast-paced, high-growth tech or similarly dynamic environment
• Exceptionally sharp, with strong instincts and sound judgment — you think several steps ahead and rarely need the same guidance twice
• A polished communicator, both in writing and in conversation, with the presence and professionalism to represent senior leadership with confidence
• Degree-educated, with a genuine curiosity about business and how organizations operate
• Energized by the pace and ambiguity of a tech environment — you see growth opportunities where others see obstacles
• Highly organized with exceptional attention to detail and the ability to juggle competing priorities without dropping the ball
• Discreet and trustworthy with sensitive information — you understand what it means to be in the room where decisions are made
• Proactive by nature — you identify what needs doing and act on it without being asked
• Adaptable and resilient — you adjust quickly when priorities shift and stay composed under pressure
• Proficiency in Excel, PowerPoint and related productivity tools