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Administrative Jobs in Phoenix, AZ

Executive Assistant - Part-Time

Resilient Health

Phoenix, AZ

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Auto Insurance, Board Meeting, Calendar Management, Collaborative Learning, Communication Skills, Conference Management, Data Collection, Driver's License, Employee Relations, Executive Assistant Skills , File Management, Human Resources, Interpersonal Skills, Leadership, Licensing, Meeting Minutes, Onboarding, Payroll Administration, Records Management, Reporting Skills, Research Skills, Time Management, Travel Planning, Word Processing
LOCATION
Phoenix, AZ
POSTED
Today
Executive Assistant - Part-Time

Are you doing what you love? We are!

Why? At our core, we are a resiliency-building company. Our purpose is to unleash the power of our employees and participants to create a resilient world, one person at a time.

As an innovative learning and collaborative organization, every position contributes to this purpose, and our employees are the heart and soul of who we are. We support healthy work/life balance for our employees and invest in their potential through opportunities for continual learning and growth.

If this resonates with you, then read on!

About our Executive Assistant Position:

The Executive Assistant provides comprehensive administrative support to the CEO, Executive Leadership Team, Payroll, and Human Resources.

What an Executive Assistant Does at Resilient Health:

  • Provide high-level administrative support to ensure smooth operation of the Executive Leadership team
  • Ability to always uphold the highest level of confidentiality and professional conduct
  • Coordinate executive calendars, meetings, travel, events, agendas, and supporting materials for the CEO and Executive Leadership Team
  • Coordinate, attend bi-monthly board meetings
  • Update board bylaws, policies, and procedures to ensure we remain compliant with all licensing and accrediting bodies
  • Assist with board member on-boarding
  • Transcribe meeting minutes
  • Assist with the bi-weekly processing of organizational payroll
  • Conduct research, compile data, and prepare reports, documents, and presentations
  • Read and analyze incoming emails, mail, reports, and documents to determine their significance for appropriate distribution, notification, or receipt
  • Reconcile monthly credit card statements
  • Coordinate all conference and travel arrangements for the CEO and other executive team members
  • Receive, triage, and appropriately route inquiries, concerns, and complaints to the appropriate department or leadership team member
  • Maintain courteous and professional relationships with employees and community partners
  • Assist the Human Resource and Executive Leadership teams with special projects, as needed
Requirements for this Position:
  • At least three years of experience with both Executive & Board level administrative support required
  • High school diploma or equivalent required
  • Proficient with Outlook and Microsoft Office Suite
  • Excellent interpersonal and communication abilities
  • Exceptional with time management skills and a proven ability to meet deadlines
  • Strong knowledge of administrative and clerical procedures such as word processing, managing files, records, and other office procedures
  • Valid Arizona or other state driver's license
  • Valid automobile insurance
  • Valid Fingerprint Clearance Card or ability to obtain within ninety days of hire
  • Three-year driving record that meets the agency's auto insurance carrier's coverage requirements

Where You Will Be Working: 2255 W. Northern Ave., Phoenix AZ 85021

Position Schedule: This is a part-time, in-office, position with a schedule of Monday - Friday, 8:00 am to 12:00 pm

What This Position Pays: $30 per hour

If all of this sounds like something you were born to do, then we would love to hear from you!

Resilient Health is an Equal Employment Opportunity employer and is dedicated to the principles of equal employment opportunity. Resilient Health will make reasonable accommodation for qualified individuals with known disabilities and for employees whose work requirements interfere with a religious belief.

About the Company

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Resilient Health

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