Executive Assistant - Pediatrics

Executive Assistant - Pediatrics - - 31898 - UCLA Health

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Executive Assistant - Pediatrics

General Information

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Work Location: Los Angeles, CA, USA

Onsite or Remote

Fully On-Site

Work Schedule

Monday - Friday, 10:00am-2:00pm

Posted Date

07/14/2026

Salary Range: $32.2 - 51.36 Hourly

Employment Type

2 - Staff: Career

Duration

indefinite

Job #

31812

Primary Duties and Responsibilities

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The Department of Pediatrics is seeking a highly organized, proactive administrative professional for a part-time (50%) executive support role serving a senior faculty leader. This is an exciting opportunity for someone who thrives in a dynamic academic environment and can expertly manage complex scheduling, coordinate meetings and events, support high-level communications, and provide sophisticated administrative support across academic, research, and educational activities. The position supports a wide range of faculty priorities, including grant submissions, presentations and publications, dossier and CV updates, travel coordination and reimbursements, preparation of support letters and other key materials. The ideal candidate will work collaboratively with internal faculty and staff, as well as external partners, to ensure seamless coordination, strong communication, and effective follow-through in support of key priorities and timelines.

Salary Range: $32.20 - $51.36 Hourly

Job Qualifications

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Required:

• 5 years minimum of Business operations and/or administration experience
• Ability to use high-level discretion and maintain a high level of confidentiality
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Analytical skills sufficient to interpret and apply University and campus policies; define problems; formulate logical conclusions, recognize alternatives
• Strong written skills to prepare accurate, concise, and clear reports and documents
• Communication and interpersonal skills sufficient to work effectively with University-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff both orally and written

Preferred:

• Knowledge of academic and/or administrative structure of institutions of higher education

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

Current/former UC employees are subject to a personnel file review.

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