Executive Assistant

LHH Recruitment Solutions is partnered with a financial services company in Phoenix, AZ that is looking for an Executive Assistant to join the team. This is a full-time Monday through Friday position $28.00-$33.00 per hour depending on prior experience. This requires a high-level of communication, professionalism, supporting board members with executive support.

Job Description:

• Manage executives' calendar, and schedule meetings
• Prepare meeting agendas, documents, presentations, and other materials.
• Take meeting notes and keep track of follow-up action items.
• Make sure important deadlines, projects, and tasks stay on track.
• Act as a main point of contact between the Executives and employees, customers, vendors, board members, advisors, and community partners.
• Communicate professionally with customers, volunteers, board members, and other important contacts.
• Help coordinate customer meetings, correspondence, briefing materials, and follow-up activities.
• Work closely with other executive assistants and administrative staff throughout the organization.
• Write, edit, and organize emails, reports, presentations, and other documents.
• Create and update procedures and documents that help the department stay organized.
• Maintain organized electronic and paper filing systems.
• Help manage the Executives' email inbox by identifying important messages, action items, and unnecessary emails.
• Assist with special projects involving other departments.
• Handle confidential and sensitive information professionally.

Qualifications:

High school diploma or equivalent; associate or bachelor's degree preferred.

5+ year of recent proven experience as an executive assistant supporting a c-suite level executive

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Excellent verbal and written communication skills.

Strong organizational and multitasking abilities.

Professional communication

Experience supporting board of directors is highly preferred

If you meet the minimum requirements apply now!

Pay Details: $28.00 to $33.00 per hour

Search managed by: Morgan Ross

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.