Executive Assistant

Responsibilities

• Provide administrative support to the Evanesco Program Lead and direct reports within Research & Development, Business Development and Operations, as well as the Patient Advocacy Team
• Extensive calendar, meeting, and event management to coordinate internal and external meetings/events, including staff meetings, executive briefings, team meetings, patient advocacy activities, etc.
• Assist with food orders, meeting needs, agenda support, and note-taking
• Proactively manage calendar requests and conflicts
• Apply discipline and rigor around meetings and ensuring agendas, and clarifying context and purpose with senior leaders you support as well as participants
• Handle all travel (flight, hotel, car) arrangements for domestic and international travel
• Expense management duties, which include submitting expense reports and receipts in a timely manner
• Budget management, vendor management, and Coupa support
• Provide onboarding support for new hires within the team and be a point of contact for new hires
• Provide onboarding support for new vendors and agencies when needed, ensuring they have the proper access and documents/enablement required to get them up and running
• Support for cardiovascular patient advocacy team:
• Meeting planning (summits, fireside chats with patients) and patient conference logistics coordination
• Department financial processing and budget management
• Coordination of the patient-focused grants and sponsorship process
• Additional project work as needed to support the team's goals

No matter your role at BridgeBio, successful team members are:

• Patient Champions, who put patients first and uphold strict ethical standards
• Entrepreneurial Operators, who drive toward practical solutions and have an ownership mindset
• Truth Seekers, who are detailed, rational, and humble problem solvers
• Individuals Who Inspire Excellence in themselves and those around them
• High-Quality Executors, who execute against goals and milestones with quality, precision, and speed

Where You'll Work

This is a hybrid role and requires in-office collaboration 1-2x per week in our Palo Alto and San Francisco offices.

Who You Are

• 8+ years of administrative assistant experience. Some project management experience preferred.
• Proactive, one step ahead work ethic, attitude, and approach
• Able to multi-task and juggle multiple calendars, teams, and requests
• Ability to drive schedules and agendas with a more profound understanding of the context
• Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
• Superior communication skills with the ability to work across all levels, internally and externally
• High level of confidentiality, discernment, and judgement
• Desire to grow and take on projects and work under pressure while consistently meeting deadlines
• Generally IT savvy
• Experience working with all levels of management, exmployees, vendors, and customers
• Ability to travel occasionally to provide support at events/conferences
• Experience with MS Office applications, including Outlook, Word, PowerPoint, SharePoint, and Excel