Executive Assistant

Location: Plano, TX
Work Mode: Hybrid Schedule requirement of a minimum of 3 days per week onsite, may need to be onsite up to 5 days a week
Start Month: August

Responsibilities:

• Manage the schedule and calendar of the executive, including meetings, telepresence, conference rooms, and travel.
• Schedule staff events.
• Coordinate and respond to correspondence and requests from internal and external groups.
• Type memoranda and correspondence, and take meeting notes and takeaways for executives.
• Maintain accurate records.
• Prepare expense reimbursements.
• Order supplies, manage access requests, and communicate with teams.
• Perform other related administrative duties.

Requirements:

• Minimum 3 years of administrative support or project management experience.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience with technology to facilitate meetings and share documents (Telepresence, WebEx, SharePoint, etc.).
• Excellent organizational skills and ability to prioritize tasks.
• Strong written and verbal communication skills.
• Ability to work independently with a high degree of integrity and confidentiality.
• Strong collaboration and partnering skills across functions and processes.
• Knowledge of the company's business lines, operations, and organizational structure.
• Experience interacting with senior level executives and managing executive calendars.
• Ability to multi-task in a deadline-driven environment.

Preferred Skills:

• Strong executive presence and superior interpersonal communication skills.
• Proactive attitude with the ability to stay focused and maximize time efficiently.
• Enthusiasm, patience, and a positive attitude.

Benefits:

• Candidate will not be required to pay for parking.