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Administrative Jobs in Plano, TX

Executive Assistant

ICONMA, LLC

Plano, TX

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JOB DETAILS
SALARY
$26.45 Per Hour
SKILLS
Administrative Skills, Banking Services, Business Operations, Calendar Management, Communication Skills, Detail Oriented, Establish Priorities, Executive Assistant Skills , Health Plan, Interpersonal Skills, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Multitasking, Order Supplies, Organizational Skills, Presentation/Verbal Skills, Record Keeping, Reimbursement, Schedule Development, Team Player, Time Management, Typing, WebEx, Writing Skills
LOCATION
Plano, TX
POSTED
11 days ago
Our Client, a Banking company, is looking for an Executive Assistant for their  Plano, TX/Hybrid location.
 
Responsibilities:
  • Managing the schedule and calendar of B2 executive, including meetings, telepresence, conference rooms and travel;
  • Scheduling staff events; coordinating and responding to correspondence and requests from internal and external groups; typing memoranda and correspondence as well as taking meeting notes and takeaways for executives;
  • Maintenance of accurate records; preparing expense reimbursement ordering supplies & access requests, communications to the teams, etc. and other related administrative duties.
 
Requirements:
  • 3 years administrative support or project management experience.
  • Excellent organizational skills with a keen ability to prioritize daily tasks with project work as well as ad hoc requests.
  • Proficiency in using Microsoft Word, Excel and PowerPoint as well as the technology needed to facilitate meetings and share documents with senior leaders and support partners (Telepresence, WebEx, SharePoint, etc.)
  • Excellent attention to detail, self-motivated, and able to work with high degree of independence, filling in gaps where needed.
  • Strong written and verbal communication skills.
  • Strong collaboration and partnering skills; ability to work across functions and processes with partners across the enterprise.
  • Professional integrity, confidentiality and team focus are essential.
  • Knowledgeable of Bank of America’s business lines, operations, organizational structure, etc.
  • The Administrative Assistant should be resourceful and able to work autonomously across a complex organization structure.
  • Must be able to be adaptable and work well with people with different interpersonal style
  • Ability to maintain a very organized desk and be adaptable to daily change as well as ability to prioritize tasks
  • Must have prior work or current work experience as a Senior Administrative Assistant
  • Demonstrated ability in either current or prior positions to interact with senior level executives
  • Understanding of managing executive calendar and prioritizing activities, ideally with prior experience in communicating with other executives and their support staff
  • Ability to work independently, multi–task, manage time wisely; handle confidential and sensitive material with highest degree of integrity
  • Strong executive presence; superior interpersonal communications skills
  • Ability to multi-task in an urgent and deadline-driven environment
  • Must demonstrate accuracy & thoroughness and monitor own work to ensure quality
  • Excellent attention to detail and organizational skills
  • Proactive attitude with ability to stay focused and maximize time efficiently
  • Enthusiasm, patience, and positive attitude are a must
  • Productivity Software
  • Microsoft Office
  • Microsoft Outlook
  • Microsoft PowerPoint
 
Why Should You Apply?

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ICONMA, LLC

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