Executive Assistant/Project Manager to VP of Public Affairs

A well-known nonprofit organization in Houston is seeking a highly organized and proactive Project Manager / Executive Assistant to support its Vice President of Public Affairs on a contract assignment. This role is ideal for a polished administrative professional who thrives in a fast-paced environment, can manage multiple priorities simultaneously, and is confident keeping executives and projects on track. This position will support initiatives related to government relations, board relations, and revenue generation through government funding. The ideal candidate will be a strong self-starter who can work independently, manage deadlines with urgency, and provide high-level administrative and project support in a dynamic environment.

Position: Executive Assistant/Project Manager to VP of Public Affairs

Hours: 8am – 5pm (100% in-office) 

Contract Duration: at least 90-days (possible extension)

Key Responsibilities

• Manage executive calendar, appointments, meetings, and scheduling priorities
• Track deadlines, deliverables, and follow-ups to ensure projects remain on schedule
• Assist with administrative and project coordination related to government and board initiatives
• Monitor applications, submissions, reporting deadlines, and related documentation
• Coordinate communications and support day-to-day executive operations
• Provide organizational support for meetings, presentations, and executive priorities
• Assist with grant-related support and documentation as needed
• Maintain professionalism, confidentiality, and strong attention to detail in all interactions

 Qualifications

• Previous Executive Assistant, Project Coordinator, Project Manager, or high-level administrative support experience required
• Strong organizational, time management, and multitasking abilities
• Ability to work independently and proactively manage competing priorities
• Excellent written and verbal communication skills
• Professional, polished, and adaptable demeanor
• Experience supporting executives, board relations, government initiatives, or nonprofit environments is a plus
• Grant writing or grant support experience is a plus
• Bachelor’s degree preferred, but not required

HOUGW34